Employee Experience Team

Strive to follow the Web Content Accessibility Guidelines (WCAG) 2.1 Level AA for all electronic and web-based advertising, announcements, and content materials relating to their sponsored USF program or event.

Lack of an accommodation(s) request for their program or event does not remove sponsor’s responsibility to provide appropriate and applicable accommodation(s) – including captioning, transcription, American Sign Language (ASL) or CART (live transcription).

Resources:

For more information visit University Communications and Marketing's Accessibility webpage.

Student Accessibility Services Accessibility Guide: includes information and resources for video/audio captioning/transcription, assistive technology on campus, Canvas tips, and more.

Advise potential attendees who may require reasonable accommodation(s) to participate, that such accommodation(s) must be requested of the program sponsor at least ten (10) working days prior to the event and provide contact information for the request to be sent to. 

Please do not refer attendees to this webpage. It is the event

Events and Programs that recieve a request for accommodations for an event, activity or program are responsible for paying for the requested accommodation

If you need guidance or assistance on how to provide certain accommodations or respond to certain questions/concerns from the requestor, event coordinators may contact the USF ADA Lead.

For University events, including scheduled performances or ceremonies open to the public or substantial portion of the University community, the University will use best efforts to provide immediate captioning or live transcription.

University entities and sponsoring offices responsible for out of classroom events which may be recorded for web broadcast or future sale (i.e., graduation DVDs) must identify a means of making those events accessible regardless of accessibility request.

University entities and sponsoring offices responsible for live, out-of-classroom events that are high-profile (i.e., President’s/Provost’s addresses, graduation, USF lectures etc.) may be required to provide live transcription and sign language interpreters.

If captioning or transcription cannot be obtained, the Designated Instructor, as defined in USF Policy 10-506 Captioning and Access of Media Used in Course Content, or the host of the University event should seek alternative means of content delivery that do not include the media requiring captioning.

Consult with the Office of Student Accessibility Services (SAS) a minimum of two weeks prior to the event to determine what compliance steps are necessary. Funding for the accommodation(s) of such events lies with the event sponsor.

Student Accessibility Services Accessibility Guide: includes information and resources for video/audio captioning/transcription, assistive technology on campus, Canvas tips, and more.

Who pays for the accommodation with USF sponsored event?

Sponsors of programs and events, such as campus cinemas, lectures, and speakers are responsible for payment of the requested accommodation and must advise potential attendees who may require reasonable accommodations to participate, such accommodation must be requested of the program sponsor at least ten (10) working days prior to the event. The accommodation will be provided and funded by the program or sponsor of the event.

Who pays for accommodation with visitors coming to campus?

Visitors to campus or those participating in university sponsored events needing reasonable accommodations should call the University department/unit responsible for coordinating the respective event, activity, or program. University departments or units that receive visitors' request for accommodations for an event, activity or program are responsible for paying for the requested accommodation. The ADA Lead will work with the visitor and department/unit responsible for coordinating the event, if necessary, to determine the appropriate accommodation.

Who is responsible for providing closed captioning for USF sponsored events?

The University of South Florida provides sign language interpreting, CART, or C-Print services for qualified deaf and hard of hearing students. CART and C-Print are transcription services that provide access to the spoken word.

Who is responsible for providing closed captioning/interpreters for visitors/non-USF students?

The event sponsor is responsible for the cost associated with providing captioning and/or interpreting services for USF students and visitors. For USF students, the request should be made within 10 days of the event.

Do vistors need a Parking Decal?

Accessible parking spots are available throughout campus. A USF parking permit is required for all individuals parking on-campus. Individuals using a disabled space are required to display their State Disabled placard/license plate and their USF student, employee, or visitor permit.

Visitors with a valid Disabled Veteran license plate are not required to display a USF parking permit. All spaces designated for the disabled are reserved twenty-four (24) hours a day/seven (7) days a week.

In the event that all disabled spaces are occupied, you may use any non-reserved, non-marked parking space close to your destination.
Unauthorized parking in a Disabled Space or inappropriate use of a disabled placard is a $275 fine. Contact Parking and Transportation at 813-974-3990 for additional questions.