State of Florida Employee Tuition Waivers
COVID-19 : State of Florida Employee Waiver Submittal
Due to Covid-19, we will continue using the process listed below for State of Florida Employee Tuition Waivers. The following 2 steps must be completed in order for the waiver to be processed:
1. Students will be required to sign the waiver form and have their immediate supervisor also sign. Immediate supervisors should do one of the following:
a. Docusign the waiver form and email to firstname.lastname@example.org
b. Email email@example.com and indicate in the email that you approve of the waiver.
c. Sign the form and mail to:
Attn: Kathryn Keller
University of South Florida
4202 Fowler Ave SVC1039
Tampa, FL 33620
2. Students must send a screenshot of employment verification to firstname.lastname@example.org or include with mailed waiver form (include student ID number).
Note: As soon as possible, the Agency Head/Designee signature should be obtained and the original form should be mailed to the Student Accounting at the address above.
Who is Eligible?
Full-time State of Florida employees may be allowed to enroll for up to six (6) credit hours of eligible instruction per term on a space-available basis.
Some State of Florida employees may not be eligible for the waiver. Please note that this program does not include persons employed by the state university system, the state college system, the community college system, county employees or local school districts. Your personal information needs to be kept confidential to verify your employment as this is the required process.
To verify your employment for use of the tuition waiver, please login into the State of Florida Employee’s Information Center website:
Once you log into the database, please click on Tuition Waiver Verification. The result will state Successful Employment Verification across the page.
You must verify your employment every semester you plan on using the waiver.
A screenshot of the verification will need to be sent to us along with our completed waiver form, USF's State Employee Waiver Form.
What is Covered by the Waiver?
Up to six credit hours per term for eligible courses (The Summer semester has three sessions but is considered one term). The six hours covered can be in any combination of for credit courses i.e. three 2 hour courses, one 4 hour + one 2 hour, etc. Anything over six credit hours is not covered by the waiver. For example if you take two 4 credit hours courses the waiver will only cover six of those hours.
The waiver only covers per credit hour tuition and the flat fees that are charged once per term. Participants will be responsible for all other charges such as application fees, orientation fees, excess hours fees, repeat course fees and special course fees such as distance learning fees, off campus fees, facility and equipment and lab fees. To avoid a late payment fee all tuition and fees not covered by the State of Florida Employee Tuition Waiver need to be paid by the fifth day of the term. As a reminder USF does not mail out tuition bills. To find out your account balance:
- Log on to OASIS
- On the Main Menu select "Student"
- On the Student Menu select "Tuition & Fees"
- On the Tuition, Fees & Payment menu select "View Account Summary and Pay My Bill"
Your current account balance is shown near the top of the page. All charges and payments are summarized by the term in which they were made.
The tuition waiver cannot be used for certain courses. These courses include, but are not limited to:
- Self-funded courses/programs
- Courses with market based funding
- Cost recovery courses/programs
- Third attempt courses assessed repeat course surcharge
- Audited courses
- Co-op courses
- Continuing education courses
- Non credit courses
- Courses covered by other waivers or exemptions
Courses with the following schedule types are also excluded:
- Directed Individual Study/Independant Study
- Supervised Teaching
- Supervised Research
- Graduate Thesis
- Graduate Dissertation
- Individual Performance
You can use USF's class schedule search to look up the schedule type of a course and also see if it has an attribute that makes it ineligible for the waiver, https://usfonline.admin.usf.edu/pls/prod/bwckschd.p_disp_dyn_sched
If you have any questions regarding course eligibility send an email to: TuitionWaiver@usf.edu
When Can I Register for Courses?
State Employee registration occurs at specific times. Should the Employee register prior to the prescribed date and time,the fee waiver will become invalid and the Employee will be liable for all applicable fees. STATE EMPLOYEES WHO REGISTER PRIOR TO THE PRESCRIBED DATE AND TIME WILL NOT BE PERMITTED TO CHANGE THEIR SCHEDULE IN ORDER TO TAKE ADVANTAGE OF THE FEE WAIVER. It is the responsibility of the employee to register on a space-available basis only.
Registration times for students using the State of Florida Employee Tuition waiver:
- Spring 2021 - January 7, 2021 after 5:00 PM
- Summer 2021 - May 13, 2021 after 5:00 PM
- Fall 2020 - August 20, 2020 after 5:00 PM
What Forms Do I Need to Submit?
All eligible state employees must submit USF's State Employee Waiver Form signed by the employee, the employee's supervisor and agency director and complete the USF application process if not a currently enrolled USF student. You will also need to provide verification of employment.
All new students must complete the USF application, take the appropriate placement tests and attend orientation and advising prior to registration. The tuition waiver can be found here: State Of Florida Employee Tuition Waiver.
The Intent to Apply/Participation form will not be accepted in place of the actual USF tuition waiver. The form clearly states that the student needs to check with the University about filling out additional forms.
When Do I Need to Submit my Waiver?
Waivers are processed during the first week of classes. The completed waiver with all the necessary approval signatures needs to be submitted to the Student Accounting Office no later then the fourth day of the term (normally the Thursday of the first week of classes) to avoid cancellation of registration and the assessment of late fees. Waivers received after the deadline date for the term cannot be processed. We highly recommend that the waiver be mailed to us with a tracking number (over-night or certified mail depending on the deadline). THE ORIGINAL WAIVER MUST BE SUBMITTED, COPIES AND FAXES ARE NOT ACCEPTED. Please do not submit waivers earlier than two weeks before a term starts.
When Will My Waiver be Processed?
Processing of State of Florida Employee tuition waivers usually starts on the Tuesday of the first week of the term. Waivers received before the requested submittal date should show on OASIS accounts by the end of the first week of classes. Waivers submitted in the afternoon of the requested submittal date may not show on accounts until the weekend.