Employment Changes

Managers Self Service

mss-now-live

Managers or their delegates can initiate employment actions such as promotions, salary increases, supervisor changes, terminations, etc. allowing standardized workflow to move transactions through multiple users in GEMS without manual Appointment Status Forms (ASFs).

Informational Sessions

Recordings of sessions discussing the particular role listed as it relates to MSS. Please click a picture to be directed to the applicable recording. 
Manager

Manager Role

liaison

HR Liaison Role

Unit Approver

Unit Approver Role

Helpful Resources

Guidance Documents - Documents to assist with completing MSS actions

Employment Actions Currently Available - Actions available for use in MSS

  • Initiate Ad Hoc Salary Change
  • Initiate Demotion
  • Initiate Full/Part Time Change
  • Initiate Job Update for Group
  • Initiate Promotion
  • Initiate Reporting Change
  • Initiate Retirement
  • Initiate Terminate Employee
  • Initiate Transfer

Communications

9/22/2021 Reminder of Launch – Managers/Supervisors

(sent by HR Partners)

IT’S HERE! Manager Self Service (MSS) will launch this Thursday, September 23, 2021.

You are receiving this email because you have been identified as a Manager that will utilize Manager Self Service (MSS), new functionality that will be released in GEMS.

As a Manager, you also have the flexibility to assign a Delegate, someone who can initiate these actions on your behalf, within GEMS. Instructions on this process can be found within Delegation Basics located on the MSS Webpage.

This is the first phase of a multi-prong implementation. Only actions in the below list will be available to be processed in MSS at this time: See list above

 All other employment actions will be initiated per the established method until future releases (I.e., Stipend payments, Appointment Extensions, Rehires, New Hires). If you have questions surrounding our internal processes, please let me know.

Continue to review the MSS webpage for updates, helpful information, and to view recordings from town halls last week.

On launch day, another communication will be sent with details on the go-live including, “How-to” links, tips on delegation and approvals, and who to contact with questions or access issues.

If you have any questions, please send them to mss-questions@usf.edu.

9/21/2021 IT’S HERE! Manager Self Service (MSS) will launch this Thursday

IT’S HERE! Manager Self Service (MSS) will launch this Thursday, September 23, 2021.

You are receiving this email because you play a critical role in the success of Manager Self Service (MSS). The positive adoption of MSS by you, our Change Champions, is important to give MSS the momentum it needs and deserves.

As a reminder, this is the first phase of a multi-prong implementation.  Only actions in the below list will be available to be processed in MSS: See list above

All other employment actions will be processed per the established method until future releases (I.e., Stipend payments, Appointment Extensions, Rehires, New Hires).

HR Partners: The attached email has been drafted for you to send to the Managers in your College/Department/Unit as a reminder of the go-live.  Please distribute this communication to the same Managers that you would have sent the previous announcement regarding MSS.

Please continue to review the MSS webpage for updates, helpful information, and recordings to the town hall sessions.

On launch day, another communication will be sent with details on the go-live including, “How-to” links, tips on delegation and approvals, and who to contact with questions or access issues.

If you have any questions, please send them to mss-questions@usf.edu.

9/10/2021 Coming September 23 – Manager Self Service

(sent by HR Partners)

Coming September 23, 2021, new functionality for Managers and Supervisors will be available in GEMS named Manager Self Service (MSS). This new feature will give you the ability to initiate employment actions of your direct reports, such as promotions, salary increases, supervisor changes, and terminations.

How does this benefit you? Employment actions are initiated by you, allowing for a more hands on approach, decreasing time-to-completion and eliminating some paper-based processes.

In MSS, you will be guided through employment actions with clearly displayed steps to simplify the experience and provide support on decisions related to the process. The process will then flow to the next level approver until all appropriate approvals are completed.

To prepare you for this exciting new change, a MSS webpage has been created with valuable information to include training material, communications, and important dates. Central HR will be hosting townhalls to provide a brief overview on MSS and to answer your questions. Please review the website for a schedule and links to the townhalls.

As your Department HR representatives, we also will be providing support to guide you through this change. Please reach out to us for department specific business processes. Any other questions can be sent to the dedicated email for MSS concerns or questions at mss-questions@usf.edu.

9/8/2021 Important Update on MSS, We Need Your Help!

Good Evening HR Partners,

We are only 2 weeks away!

As we move forward with the introduction of Manager Self-Service (MSS), we need your help. The attached communication will be sent to Managers and Supervisors this week. This communication will provide them a quick intro to MSS, how it will affect them, and what steps we are taking to assist them with this new feature.

Townhall meetings have been scheduled for the week of September 13, 2 sessions for each role within MSS (i.e., Managers, HR Liaisons, and Unit Approvers). Meeting information has been included in the email to the Managers and details can be found on the MSS webpage.

During these sessions we will provide a brief overview and answer questions related to the role. We ask that you please encourage your Managers and Supervisors to attend at least one of these meetings, but they are welcome to attend as many as they like.

As you receive feedback from your Managers please forward it to mss-questions@usf.edu.

8/26/2021 Email to HR Partners on Manager Self Service

Dear HR Partners,

Exciting changes coming soon! We are thrilled to announce that due to a promising launch of the Manager’s Self Service (MSS) pilot release to limited departments, we are ready to roll-out this new feature university-wide.

Coming late September!

We’ll need and welcome your support to champion this change in business processes within your Colleges, Departments and Units and assist in the communication of these changes, leading to buy-in at all levels.  To kick us off, we are asking you to share this exciting improvement with the leadership in your area by forwarding this email and having a quick conversation.

Manager’s Self Service (MSS) is new functionality through GEMS that streamlines employment actions by decreasing time-to-completion, reducing manual effort, eliminating paper based processes, and increasing data quality.

Managers or their delegates will be able to initiate transactions such as promotions, salary increases, supervisor changes, terminations, etc. allowing standardized workflow to move transactions through multiple users in GEMS without manual Appointment Status Forms (ASFs).

Managers or their delegates will be guided through transactions with displayed appropriate information to simplify the experience and provide support on decisions related to the process. Click here for additional information.

In the coming weeks more details will follow with all the resources and guidance related to a successful integration of MSS to include a schedule of Town Hall sessions developed for interactive Q&A and demonstration.

Check out the resources that have been posted to our MSS webpage and if you have any questions, please contact mss-questions@usf.edu.

Questions? 

Please send questions to MSS-Questions@usf.edu

Feedback?

Please send your feedback via our Survey