Graduate Assistantships Resource Center

Appointment Letter Resources

The following GA appointment Letter of Offer Templates should be used when making offers to new or continuing students in each of the job codes. Letter of Offer Templates can be modified but MUST contain ALL of the elements required by the GAU contract Article 2 Appointments, Reappointments, and Terminations. All letters of offer MUST be printed on official USF letterhead.

All students that are offered GA appointments for the Fall semester are required to be given until April 15 to accept the offer. USF and nearly all other universities use the April 15 date and this is based on a signed resolution through the Council of Graduate Schools. Programs may not require earlier decisions during this enrollment period but may suggest that an earlier decision is desirable.

Offer Letter Template from USF HR

Important Post Offer Steps

Appointment Dates for Faculty and Graduate Assistants (Guarantee Dates Schedule)