Oracle

September 2023 | We are currently in the Oracle True Cloud Method+ Design Phase

Project Drive, the Oracle Cloud HCM Implementation at USF, is continuing through the Design phase of Oracle’s True Cloud Method (TCM)+ implementation methodology. By providing a second look at the system design in Oracle HCM Cloud, PP2 is an important progress check before go-live and allows the team to see the feedback from earlier Process Playback 1 (PP1) activities integrated into our solution.

During PP2 sessions, the project team will validate key solutions, build integrations and reporting, and move closer to completing configurations in order to build the second prototype (P2) of our system design. Being able to demo USF HR business processes in Oracle HCM Cloud is an exciting development for the end users at USF.

The Change Management team will release the new editions of the MOMENTUM (resource for HR practitioners) and VOYAGER (leadership newsletter) . The Change Management team is analyzing our team stakeholder conversations and continuing to engage with our Change Ambassador Network to help support enablement and adoption within their areas.

August 2023 | We are currently in the Oracle True Cloud Method+ Design Phase

Project Drive, the Oracle Cloud HCM Implementation at USF, is continuing through the Design phase of Oracle’s True Cloud Method (TCM)+ implementation methodology. Having concluded Process Playback 1 (PP1) activities, which gave us the first preview of the system design in Oracle HCM Cloud, the project team is now making preparations for Process Playback 2 (PP2).

Across multiple PP2 sessions, the Project Drive team will create the second prototype (P2) of our system design by conducting virtual walkthroughs of business processes, holding discussions of cross-functional touchpoints and developed integrations, and demonstrating these processes in Oracle Cloud HCM. Overall, PP2 will provide USF with an important progress check and allow us to see the feedback provided throughout PP1 sessions integrated into our solution. 

The Change Management team will release the third edition of the MOMENTUM resource for HR practitioners - featuring project updates, training resources, team profiles, and operational updates. The Change Management team is continuing Stakeholder Conversations with a wider audience of leadership and their respective teams to better understand unique communication channels in their units, hear about barriers to adoption, and build a roster of Change Ambassadors to help support enablement and adoption within their areas.

July 2023 | We are currently in the Oracle True Cloud Method+ Design Phase

Project Drive, the Oracle Cloud HCM Implementation at USF, is only a couple of months away from completing the Design phase of Oracle’s True Cloud Method (TCM)+ implementation methodology, with the Oracle team having recently concluded Process Playback 1 (PP1) activities. PP1 gave us our first glimpse of the system design in Oracle HCM Cloud, which helped the team confirm initial requirements, validate key design decisions, and refine the solution towards its next iteration.

Across multiple PP2 sessions, the Project Drive team will create the second prototype (P2) of our system design through conducting virtual walkthroughs of business processes, holding discussions of cross-functional touchpoints and developed integrations, and demonstrating these processes in Oracle Cloud HCM.

The Change Management team will release the second edition of the MOMENTUM resource for HR practitioners and VOYAGER newsletter for University Leadership - featuring project updates, training resources, team profiles, and operational updates. The Change Management team is continuing Stakeholder Conversations with a wider audience of leadership and their respective teams to better understand unique communication channels in their units, hear about barriers to adoption, and solicit a roster of Change Ambassadors to help support enablement and adoption within their areas. 

June 2023 | We are currently in the Oracle True Cloud Method+ Design Phase

Project Drive, the Oracle Cloud HCM Implementation at USF, continues to journey through the Design phase of Oracle's True Cloud Methodology (TCM)+. The Project Drive team is currently at the halfway mark of Process Playback 1 (PP1) activities, to be completed by the end of June.

PP1 provides us the first glimpse of our system design in Oracle HCM Cloud so we can confirm initial requirements while continuing to refine the solution and take it to its next iteration, which will get us closer to the final Oracle Cloud HCM system we will be using at USF at go-live and beyond. Across several PP1 sessions, teams will continue to validate future business processes, determine impacts to end-users, and begin crafting conceptual end user training.

The Change Management team released the first edition of the MOMENTUM resource for HR practitioners, featuring project updates, training resources, team profiles, and operational updates. The Change Management team is also beginning Stakeholder Conversations with a wider audience of leadership and their respective teams to better understand unique communication channels in their units, hear about barriers to adoption, and solicit a roster of Change Ambassadors to help support enablement and adoption. 

May 2023 | We are currently in the Oracle True Cloud Method+ Design Phase

Project Drive, the Oracle Cloud HCM Implementation at USF, is cruising along the Design phase of Oracle’s True Cloud Methodology (TCM)+. Currently, the Oracle functional team is executing on the design decisions made across familiarization sessions — having connected current USF business process to Oracle cloud best practices — to build the first prototype system for Process Playback 1 (PP1).

Kicking off in May and running through June, PP1 previews the first prototype of our system design in Oracle HCM so we can confirm initial requirements while continuing to refine the solution and take it to the next level. Across several PP1 sessions, teams will continue to validate future business processes, determine impacts to end-users, and begin crafting conceptual end user training.

The Change Management team released the second edition of the VOYAGER newsletter featuring project KPIs and highlights for USF leadership. The Change Management team is also capturing change impacts throughout the PPI previews for organizational alignment. The team has began the Enablement Planning process, which ensures business readiness across all user types.

April 2023 - We are currently in the Oracle True Cloud Method+ Design Phase

Project Drive, the Oracle Cloud HCM Implementation at USF, is traveling through the Design phase of Oracle’s True Cloud Methodology (TCM)+. In this phase, The Project Drive team continues to align upon key design decisions to create a deeper understanding of Oracle HCM’s out-of-the-box functionality and how the team can connect current processes at USF to cloud best practices.

Recently, we have completed familiarization sessions in Design for Wave 1 and are now rolling into Wave 2/3 familiarization sessions throughout April. The Oracle functional team is taking the design decisions and are building the first prototype system in preparation for Process Playback 1 (PP1) aimed for the beginning of May. PP1 provides us the first glimpse of our system design in Oracle HCM so we can confirm initial requirements while continuing to refine the solution and take it to the next level.

The Change Management team completed their Project Drive Discovery Sessions for Leaders, where Project Drive was introduced to Deans, Vice Presidents and other senior-level leadership. The team continues to meet with a number of executive leaders and HR partners to talk about the unique needs and expectations from their respective areas; these convesations are to ensure that networks of audiences across USF are engaged with the right information at the right time. The team is also working with workstream leads to complete user enablement planning around key training decisions and training timelines.

March 2023 - We are currently in the Oracle True Cloud Method+ Design Phase

The Oracle Cloud HCM Implementation officially kicked off in mid-January 2023. The project team is in the Design Phase of the Oracle True Cloud Methodology (TCM)+. During the Design Phase, the Project Team engages in sessions to deeply understand all of Oracle HCM’s out of box functionality and connect current processes to modern Cloud best practices. Oracle's cloud implementation methodology guides the project team to develop and view the solution as they work iteratively. A key part of this implementation is bringing the “fastest rising University” feel to all aspects of the employee experience through the modernization of HR practices and processes.

We are also in the Awareness Phase of our Change Management Strategy. During this phase we are focused on introducing the project to multiple layers of USF stakeholders  through various communications and Change Management activities.

October 10th, 2022 - We are currently in the Oracle Prep & Planning Stage

This stage includes the following activities:

• Conducting listening lounges
• Assembling the USF project team
• Reviewing job architecture 
• Identifying data clean-up needs
• Pre-project training
• Identifying highly complex foundational elements

During the next steps, the USF team will define the project parameters (Project Plan, Charter, Governance, etc.), continue to socialize and initiate the above activities and onboard the Oracle team. Oracle will establish a consulting team and the kick-off date will be finalized.