Data Administration & State Reporting
SUDS Submission Schedule
Below is the Florida Board of Governors (BOG) State University Database System (SUDS) submission schedule. The dates are dependent upon the BOG and are subject to change. The BOG does not grant due date extensions.
The USF Due Date is typically one week before the BOG Due Date. Please submit your Executive Report by close of business on the USF Due Date. Reports should be submitted to the Data Administrator in the Office of Decision Support at Data-Admin@usf.edu. SUDS submissions should be finalized and error free by close of business on the USF Due Date.
Due to time constraints and deadlines for processing Performance-Based Funding (PBF) and Accountability Plan reporting, SUDS resubmissions will be restricted by the BOG between December 1st and April 1st of each fiscal year. Data from submissions within this period will be locked for PBF/Accountability usage on the submission due date. Resubmission of these collections may be approved; however, data that is processed after the due date will not be included in the PBF/Accountability. Data must be submitted accurately and completely by the established due dates. Please visit the Resubmission Policy page for additional information.
| USF Deadline | BOG Due Date | Submission | Coordinating Area |
|---|---|---|---|
| Fri, Aug. 8, 2025 | Fri, Aug. 15, 2025 | Operating Budget (OB) - Annual | Budget & Financial Analysis |
| Fri, Aug. 29, 2025 | Fri, Sept. 5, 2025 | Physical Facilities Space (SPA) - Summer | Admin Services - Planning |
| Fri, Aug. 29, 2025 | Fri, Sept. 5, 2025 | Admissions (ADM) - Summer | Admissions Office |
| Fri, Sept. 19, 2025 | Fri, Sept. 26, 2025 | Student Instruction File (SIF) - Summer | Registrar's Office |
| Fri, Sept. 26, 2025 | Fri, Oct. 3, 2025 | Degrees Awarded (SIFD) - Summer | Registrar's Office |
| Fri, Oct. 3, 2025 | Fri, Oct. 10, 2025 | Student Financial Aid (SFA) - Annual | Financial Aid |
| Fri, Oct. 10, 2025 | Fri, Oct. 17, 2025 | Admissions (ADM) - Fall | Admissions Office |
| Fri, Oct. 17, 2025 | Fri, Oct. 24, 2025 | Student Instruction Preliminary (SIFP) - Fall | Registrar's Office |
| Fri, Oct. 31, 2025 | Fri, Nov. 7, 2025 | Instruction & Research (IRD) - Annual | Decision Support |
| Fri, Nov. 7, 2025 | Fri, Nov. 14, 2025 | Hours to Degree (HTD) - Annual | Registrar's Office |
| Fri, Nov. 28, 2025 | Fri, Dec. 5, 2025 | University Employee/OPS (EMPL) - Fall | Human Resources |
| Fri, Dec. 26, 2025 | Fri, Jan. 2, 2026 | Physical Facilities Space (SPA) - Fall | Admin Services - Planning |
| Fri, Jan. 2, 2026 | Fri, Jan. 9, 2026 | Salary Category Detail (SCD) - Mid-Year | Budget & Financial Analysis |
| Fri, Jan. 9, 2026 | Fri, Jan. 16, 2026 | Student Instruction File (SIF) - Fall | Registrar's Office |
| Tue, Jan. 20, 2026 | Fri, Jan. 23, 2026 | Degrees Awarded (SIFD) - Fall | Registrar's Office |
| Fri, Jan. 23, 2026 | Fri, Jan. 30, 2026 | Retention File (RET) - Annual | Decision Support |
| Fri, Feb. 27, 2026 | Fri, Mar. 6, 2026 | Admissions (ADM) - Spring | Admissions Office |
| Fri, Apr. 3, 2026 | Fri, Apr. 10, 2026 | University Employee/OPS (EMPL) - Spring | Human Resources |
| Fri, May 22, 2026 | Fri, May 29, 2026 | Physical Facilities Space (SPA) - Spring | Admin Services - Planning |
| Fri, May 29, 2026 | Fri, June 5, 2026 | Student Instruction File (SIF) - Spring | Registrar's Office |
| Fri, June 5, 2026 | Fri, June 12, 2026 | Salary Category Detail (SCD) - End of Year | Budget & Financial Analysis |
| Fri, June 19, 2026 | Fri, June 26, 2026 | Degrees Awarded (SIFD) - Spring | Registrar's Office |
Note: The Physical Facilities Space (SPA) is no longer a SUDS submission, but is included on this schedule for your reference. SPA data is now submitted via the Space Data Management System (SDMS).