Data Administration & State Reporting
SUDS Submission Schedule
Below is the Florida Board of Governors (BOG) State University Database System (SUDS) submission schedule. The dates are dependent upon the BOG and are subject to change. The BOG does not grant due date extensions.
The USF Due Date is typically one week before the BOG Due Date. Please submit your Executive Report by close of business on the USF Due Date. Reports should be submitted to the Data Administrator in the Office of Decision Support at Data-Admin@usf.edu. SUDS submissions should be finalized and error free by close of business on the USF Due Date.
Due to time constraints and deadlines for processing Performance-Based Funding (PBF) and Accountability Plan reporting, SUDS resubmissions will be restricted by the BOG between December 1st and April 1st of each fiscal year. Data from submissions within this period will be locked for PBF/Accountability usage on the submission due date. Resubmission of these collections may be approved; however, data that is processed after the due date will not be included in the PBF/Accountability. Data must be submitted accurately and completely by the established due dates. Please visit the Resubmission Policy page for additional information.
| USF Due Date | BOG Due Date | SUDS Submission | Reporting Term |
|---|---|---|---|
| Aug. 11, 2023 | Aug. 18, 2023 | OB: Operating Budget | Annual 2023 |
| Sept. 1, 2023 | Sept. 8, 2023 | SPA: Physical Facilities Space | Summer 2023 |
| Sept. 1, 2023 | Sept. 8, 2023 | ADM: Admissions | Summer 2023 |
| Sept. 15, 2023 | Sept. 22, 2023 | SIF: Student Instruction File | Summer 2023 |
| Sept. 22, 2023 | Sept. 29, 2023 | SIFD: Degrees Awarded | Summer 2023 |
| Sept. 29, 2023 | Oct. 6, 2023 | SFA: Student Financial Aid | Annual 2022 |
| Oct. 13, 2023 | Oct. 20, 2023 | ADM: Admissions | Fall 2022 |
| Oct. 20, 2023 | Oct. 27, 2023 | SIFP: Student Instruction Preliminary | Fall 2023 |
| Nov. 3, 2023 | Nov. 9, 2023 | IRD: Instruction & Research | Annual 2022 |
| Nov. 10, 2023 | Nov. 17, 2023 | HTD: Hours to Degree | Annual 2022 |
| Nov. 17, 2023 | Dec. 1, 2023 | EMPL: University Employee/OPS | Fall 2023 |
| Dec. 8, 2023 | Dec. 29, 2023 | SPA: Physical Facilities Space | Fall 2023 |
| Dec. 15, 2023 | Jan. 5, 2024 | SCD: Salary Category Detail | Mid-Year 2024 |
| Jan. 5, 2024 | Jan. 12, 2024 | SIF: Student Instruction File | Fall 2023 |
| Jan. 12, 2024 | Jan. 19, 2024 | SIFD: Student Instruction Degrees Awarded | Fall 2023 |
| Jan. 19, 2024 | Jan. 26, 2024 | RET: Retention File | Annual 2022 |
| Mar. 1, 2024 | Mar. 8, 2024 | ADM: Admissions | Spring 2023 |
| Apr. 5, 2024 | Apr. 12, 2024 | EMPL: University Employee/OPS | Spring 2024 |
| May 17, 2024 | May 24, 2024 | SPA: Physical Facilities Space | Spring 2024 |
| May 31, 2024 | June 7, 2024 | SIF: Student Instruction File | Spring 2024 |
| June 7, 2024 | June 14, 2024 | SCD: Salary Category Detail | End of Year 2024 |
| June 21, 2024 | June 28, 2024 | SIFD: Student Instruction File - Degrees Awarded | Spring 2024 |
Note: The Physical Facilities Space (SPA) is no longer a SUDS submission, but is included on this schedule for your reference. SPA data is now submitted via the Space Data Management System (SDMS).