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FAQ

Academic

The Academic section answers questions about curriculum definitions and codes, degree inventory and provides definitions of degree programs, majors, minors, etc.

Is there a glossary of terms that defines degree programs, majors, minors, etc?

Yes, the Curriculum Definitions webpage provides the definitions, examples, and regulations associated with the terms.

Where do I find a list of current curriculum codes?

Please visit the Curriculum Codes webpage on the Academic Planning website.

Where do I find USF's degree inventory?

Please visit the Degree Inventory webpage on the Academic Planning website.

 Accreditation and Assessment 

The Accreditation and Assessment section answers questions on accreditation, assessment and program reviews as well as providing information on FETPIP, Xitracs and SAM.

What is Accreditation?

Accreditation is a quality assurance process in which educational institutions, health care organizations, and other providers of services demonstrate compliance with published standards of quality.

In the United States, post-secondary educational institutions must be accredited by an accrediting body that is approved by the U.S. Education Department to be eligible to award federally-funded financial aid to students (e.g., many grants, scholarships, loans, and payments for work-study jobs).

Most post-secondary institutions in the southeastern portion of the United States are accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC). SACSCOC accreditation resources are available on the ODS Accreditation page.

In addition to institutional accreditation, which assures the quality of USF as a whole, over 100 academic programs at USF have specialized (or programmatic) accreditation, which assures that those programs comply with published standards that have been developed by experts in each particular academic discipline.

What is Assessment?

Assessment is a sub-unit of Institutional Effectiveness that ensures the ongoing collection, review, and documentation of continuous quality improvement assessments for all academic programs and student services units as mandated by our institutional accreditor, SACSCOC, and the Florida Board of Governors. Resources are available on our ODS Assessment page.

What is Academic Program Review?

Academic program review is the seven-year cycle review of all degree programs in Florida SUS institutions.

How do I submit a data request request for FETPIP data?

The Florida Education and Training Placement Information Program (FETPIP) is a data collection and consumer reporting system to provide data on former students and program participants who have graduated, exited, or completed a public education or training program within the state of Florida.

See instructions on the ODS Data Requests page.

What is SAM and how do I log in?

SAM, the System for Assessment Management, is USF's portal for collecting, reviewing, and documenting continuous quality improvement assessments. You may request access on the SAM Access Request website or learn more about the system in our Understanding SAM guide.

What is Xitracs and how do I log in?

Xitracs is an online document library. It is used to manage, edit, and share self-study documents used for academic program review and reporting to our regional accreditor, SACSCOC. 

External Data Request    

Instructions on how to submit an External Data Request can be found here

How do I submit an External Data Request?

See instructions on the ODS Data Request page

Where do I search for data that is available?

You can go to the Data Tools page

 Faculty & Banner Workflow

The Faculty section contains information on how to contact the ODS Faculty team as well as explanations of faculty tools such as FIS, FAIR and Academic Analytics.  Information on Banner Workflow for Third Party Payments is also in this section.

How do I contact the FDRA team?

The best way to contact the team is to send us an email.

How do I submit a data request for faculty data?

See Instructions on the ODS Data Requests page.

What is Academic Analytics and how do I get access?

Academic Analytics is a service that aggregates faculty scholarly productivity. Access is currently available for Department Chairs and above, as well as their support staff. To request access, you can email us.

What is FAIR and how do I log in?

The Faculty Academic Information Reporting (FAIR) system consist of modules for the collection of information about faculty and instructional staff. This information is then used for mandatory effort reporting, annual evaluations, and much more.

FAIR is available through your MyUSF portal under Business Systems -> FAIR

What is the Faculty Information System (FIS) and how do I log in?

The FIS lives on the Archivum platform at USF. This new system houses our Tenure & Promotion, Annual Evaluation, and Annual Assignments modules for Faculty. This system will eventually replace FAIR.

You can access FIS through your MyUSF portal under Business Systems -> Archivum

How do I get access to Banner Workflow?

You can find the current access link and useful information on the UCO Third Party Payments Website.


Student

The Student data section addresses questions on submitting a data request, timing of state and federal data report submissions as well as how to get access to Civitas

How do I submit a data request for student data?

Please complete the form on the ODS Data Request page. 

Please review the data publicly available on the USF InfoCenter

When are major state and federal submissions due?

Dates can be reviewed on the ODS State and Federal Reporting Calendar.

How do I get Civitas access?

Please email us.


Performance Rankings and Surveys

The Performance Rankings and Surveys section addresses questions on student research surveys, how to find university-level peer data as well as national and international rankings

How can I view student research surveys?

How do I submit a data request for university-level peer data?

See instructions on the ODS Data Requests page.

How do I submit a data request for student survey research data?

See instructions on the ODS Data Requests page.

How do I view USF's position in national and international rankings?

Please visit the USF Rankings Hub.

How do I view USF's performance among its peers?

Please visit the USF Strategic Performance Hub.