Institutes & Centers
Institutes and Centers are established to coordinate, support, and extend a University's research, service, and training activities. Details regarding the establishment, operation, and termination of institutes and centers at USF can be found in the Institute and Center Guidelines.
The establishment, operation, and termination of Institutes and Centers are governed by, Florida Board of Governors (BOG) Regulation 10.015 and USF Policy 10-063.
ESTABLISHING NEW INSTITUTES OR CENTERS
In order to establish a new University institute or center,* a proposer completes the USF Institutes and Centers Establishment Form. The form includes questions on the mission and goals, organizational structure, and projected budget off the institute or center. Completed forms are submitted to Rebecca Gibbons in the Office of Decision Support (ODS) Institutional Effectiveness (IE) team at email@example.com.
When completing the Establishment Form, there should be alignment between the project budget with the full-time equivalency (FTE) that faculty and staff will dedicate to the center, and attention to specific plans to seek funding.
Institutes and centers are, by design, entrepreneurial. Although USF or one of its units may commit internal resources to help initiate and support these units, external funding will be expected to provide the largest part of the support for such a unit’s operation and activities. Thus, any proposal to initiate a new institute or center must make a compelling case for its establishment and its ability to attract external funding in a manner that the host unit could not otherwise achieve.
REPORTING REQUIREMENTS FOR CENTERS AND INSTITUTES
Annual Fiscal Report
All University institutes and centers complete an annual report. This annual report includes providing detailed expenditures to the BOG. This process is facilitated by the USF Office of Resource Management and Analysis (RMA).
Annual Assessment Report (if applicable)
Institutes or Centers that directly support student learning, student success, and/or student achievement are also required by USF's institutional accreditor to report annually on assessment activities. The annual plans and reports must be submitted in the System for Assessment Management (SAM). Information on assessment can be found here.
Formal Seven-Year Report
A formal review of all University institutes and centers is required by the Florida Board of Governors (BOG) at least every seven years. At USF, the process of completing these reports is facilitated by IE. The director of each institute and center must complete the Formal 7-Year Report Form and submit to IE for review and signatures. IE collects the reports, works to collect all approvals, and submits summaries of all formal seven-year reports to the USF Board of Trustees for approval. These are then submitted to the BOG. At a minimum, all seven-year reports must include the following elements:
- A determination of the institute or center's progress against defined goals and objectives within the context of the institute or center's mission, university mission, and the current Board of Governor's Strategic Plan;
- An assessment of the return on investment of State dollars, if applicable;
- The need for continuation of the institute or center;
- Possible changes in mission or organizational structure;
- Budget reduction or expansion;
- Date of director's most recent annual evaluation;
- Recommendations for a status change (active, inactive, or terminated) and;
- The date of the last institute or center evaluation/review;
- The date of the next seven year review for each center is included in the I&C inventory.
CHANGING THE NAME OF AN INSTITUTE OR CENTER
In accordance with University of South Florida Policy #10-508: Academic Departments/Schools, Academic/Student Success Offerings: Changes of Name, name changes to an established institute or center will require submission of the Institute/Center Name Change Request Form.
Upon completing the Name Change Request Form, the Form is submitted to the ODS Academic Planning team at firstname.lastname@example.org. Upon approval, Academic Planning will route the Form for signatures and communicate the results with other USF offices. Institutional Effectiveness will then submit a Memo to the Board of Governors to change the institute or center’s name on the official BOG inventory and update the USF institute and center inventory accordingly. More information about changing the name of an institute or center can be found on the Academic Planning webpage.
TERMINATING AN INSTITUTE OR CENTER
When a University institute or center is disbanded, the college or other unit within which the institute or center is located must notify IE and complete the USF Institute and Center Termination Form. IE will provide notification of the termination to the BOG Office of Academic and Student Affairs, which maintains the State of Florida’s central database of approved institutes and centers. IE will also update the USF inventory of institutes and centers. If a disbanded institute or center has been funded by the Legislature, the University must provide documentation to ensure that Legislative intent has been achieved and that the institute or center is no longer required.
RESOURCES FOR ESTABLISHING AND MANAGING INSTITUTES AND CENTERS
- Institute and Center Guidelines
- USF Institutes and Centers Establishment Form
- 7-Year Report Form
- Termination Form
- USF Policy 10-063
- BOG Regulation 10-015
*The USF Institutes and Centers Establishment Form only applies to University institutes and centers at USF. University institutes and centers are defined by the state as an entity that is generally established by a single university to coordinate institutional research, service, and/or educational/training activities that enhance existing instruction, research, and service at the university. This includes centers of excellence that were established by the Florida legislature. In some cases, State of Florida institutes and centers are established, and these should follow the details outlined in BOG Regulation 10.015. A State of Florida institute or center is an organization with a statewide mission that may include two or more state universities established to coordinate inter-institutional research, service, and teaching across the State University System. State of Florida institutes and centers must be approved by the Board of Governors. State of Florida institutes and centers’ operational budgets reside within the bases of their host institutions.