Resources

Student Privacy Rights

 

When you enroll at USF, you become responsible for all actions taken on your student record. All changes to your student record must be made by you via your USF email or in writing, and not by your parents, or spouse, etc. Never share your username or passwords to USF-assigned accounts. This ensures that your online identity remains both protected and authenticated. 

ensure your record is accurate

You are required to notify the Office of the Registrar when there are record changes involving your name, social security number, addresses, telephone numbers, and external email addresses, even after you leave USF. The best way to update your information is in OASIS. If you need help making an update, send your request to AskTheRegistrar@usf.edu from your USF email address, and we’ll help you navigate the appropriate process.

provide or restrict access to your student record

Do you want to provide ongoing access for a parent, spouse, or other third party to review your student record information?

Submit the Student Information Release Authorization form to the Office of the Registrar or Records and Registration location on your campus in person with your photo ID. By filling out this form, you will provide the people you designate with the ability to request information from your student record, but remember: When working with third parties, USF retains the right to determine if a need to know exists. Please understand that this permission doesn’t include the ability to register you for courses, or complete forms on your behalf. As a USF student, you will continue to be responsible for initiating all changes to your student record.

Do you want to ensure that USF doesn't release your information?

If you’re concerned about safeguarding your student record information, visit OASIS to request that USF excludes the release of your directory information. Your request will be in place until you notify Privacy@usf.edu in writing from your USF email that you wish to rescind your request. What this means for you:

  • Privacy requests become effective within two business days of submission and remain in effect until you provide authorization to the Office of the Registrar or a Records and Registration location to end your request.

  • You will be excluded from USF’s internal, password protected directory if your request for "Privacy" is received by the Office of the Registrar or a Records and Registration location on your campus by the end of the second week of classes in the academic term. No public disclosures will be made before these deadlines. You may continue to request privacy throughout the year, but USF assumes no responsibility for disclosures made prior to receipt of your request.

    Unless you suppress your information through the link above, the following elements will appear in the USF Directory: Name, USF email address, institutional affiliations (major, work-study location), college, campus, campus phone and campus mail-stop. This online contact list is available to any member of the university community with an active Net ID.

  • It is difficult to authenticate a student on the phone without discussing directory information; you may find that the majority of your contact with USF faculty and staff will need to be in person with photo identification or via your official USF email.

  • You will not be excluded from reporting to the National Student Clearinghouse or the National Student Loan Data System due to federal reporting requirements. However, when we do send information to these agencies, it will be done so with the privacy flag. These two reporting entities recognize Family Educational Rights and Privacy Act (1974) (FERPA) and will maintain that confidentiality. 

ferpa faq

Why can’t my parents conduct USF business without me? They pay the bill!

If you are 18 or have attended at least one class meeting at USF, your education records are protected by the Family Education Rights and Privacy Act (1974) (FERPA), regardless of who pays the bill. Now that you’re enrolled at USF, you are expected to complete registration, payment arrangements, etc. on your own and submit information on behalf of your parents and claimants.

 

I don’t have access to a computer. Can you tell me my final grades?

There are two ways to find out your final grades. You may look them up through OASIS, or you may request a transcript.

 

Can my parents access OASIS to pay my bill?

USF does not currently provide third party access to OASIS. You are strongly advised not to share your log-in information with anyone, as you are held responsible for all actions taken through OASIS.

You may log-on to OASIS in the presence of your parents or spouse, if they  wish to view your current account balance and help you pay online. Your parents may also wish to have a copy of your grades and current class schedule, which you can print from OASIS.

 

Can my parents request a letter certifying that I am enrolled as a full-time student at USF?

Often your parents or spouse need a letter of certification about your enrollment to provide to an employer for tuition benefits or to insurance companies to for continued coverage and/or receive a discounted rate. Enrollment certifications of enrollment are available to students self-serve in OASIS after the end of drop/add each semesterterm. The Office of the Registrar and Records and Registration locations are also available to process these requests.

 

Can I permanently block access to my student record?

Yes, you can place additional safeguards on your student record information. See the menu item above to restrict access to your student record.

 

What are common directory information disclosures?

Permission to release, or communicate personally identifiable information, commonly include: an enrollment verification to your insurance company, a degree verification to a prospective employer, your name and contact information listed in the internal USF Directory, or your names and awards published in Commencement and Honors programs.

 

What is USF’s definition of directory information?

Review USF2.0021 Student Records Policy for USF’s current definition of directory information.