Student Privacy Rights
Note: At this time we are accepting 'Student Record Access Authorization' forms via email. To authenticate students, we require the email to be sent from the student's official USF email address to firstname.lastname@example.org.
When you enroll at USF, you become responsible for all actions taken on your student record. All changes to your student record must be made by you via your USF email or in writing, and not by your parents, or spouse, etc. Never share your username or passwords to USF-assigned accounts. This ensures that your online identity remains both protected and authenticated.
ensure your record is accurate
You are required to notify the Office of the Registrar when there are record changes involving your name, social security number, addresses, telephone numbers, and external email addresses, even after you leave USF. The best way to update your information is in OASIS. If you need help making an update, send your request to AskTheRegistrar@usf.edu from your USF email address, and we’ll help you navigate the appropriate process.
provide or restrict access to your student record
Do you want to provide ongoing access for a parent, spouse, or other third party to review your student record information?
Submit the Student Record Access Authorization form to the Office of the Registrar in person with your photo ID OR from your USF email to email@example.com. By filling out this form, you will provide the people you designate with the ability to request information from your student record, but remember: When working with third parties, USF retains the right to determine if a need to know exists. Please understand that this permission doesn't include the ability to register you for courses, or complete forms on your behalf. As a USF student, you will continue to be responsible for initiating all changes to your student record.
Do you want to ensure that USF doesn't release your information?
If you’re concerned about safeguarding your student record information, visit Archivum to request that USF excludes the release of your directory information. USF currently defines directory information as:
- The student's name.
- The student's classification and major field of study.
- The student's participation in officially recognized activities and sports.
- The weight and height of members of athletic teams.
- The student's dates of attendance, part-time or full-time status, and degrees and
- The student's photographic image independent of any additional personal identifiers.
In addition, USF publishes an internal, password-protected Student Contact List online that contains the following items: Name, USF e-mail address, institutional affiliations (major, work-study location), college, campus, campus phone and campus mailstop. This online Contact List is available to any member of the University community with an active Net ID. You may request to be excluded from this published Contact List as well as any Directory Information by visiting the link above.
Your request will be in place until you notify Privacy@usf.edu in writing from your USF email that you wish to rescind your request. What this means for you:
- Privacy requests become effective within two business days of submission and remain
in effect until you provide authorization to the Office of the Registrar to end your
- You will be excluded from USF’s internal, password protected directory if your request
for "Privacy" is received by the Office of the Registrar by the end of the second
week of classes in the academic term. No public disclosures will be made before these
deadlines. You may continue to request privacy throughout the year, but USF assumes
no responsibility for disclosures made prior to receipt of your request.
- It is difficult to authenticate a student on the phone without discussing directory
information; you may find that the majority of your contact with USF faculty and staff
will need to be in person with photo identification or via your official USF email.
- You will not be excluded from reporting to the National Student Clearinghouse or the National Student Loan Data System due to federal reporting requirements. However, when we do send information to these agencies, it will be done so with the privacy flag. These two reporting entities recognize Family Educational Rights and Privacy Act (1974) (FERPA) and will maintain that confidentiality.