Student Privacy Rights
Note: At this time we are only accepting 'Student Record Access Authorization' forms via email. To authenticate students, we require the email to be sent from the student's official USF email address to email@example.com.
When you enroll at USF, you become responsible for all actions taken on your student record. All changes to your student record must be made by you via your USF email or in writing, and not by your parents, or spouse, etc. Never share your username or passwords to USF-assigned accounts. This ensures that your online identity remains both protected and authenticated.
ensure your record is accurate
You are required to notify the Office of the Registrar when there are record changes involving your name, social security number, addresses, telephone numbers, and external email addresses, even after you leave USF. The best way to update your information is in OASIS. If you need help making an update, send your request to AskTheRegistrar@usf.edu from your USF email address, and we’ll help you navigate the appropriate process.
provide or restrict access to your student record
Do you want to provide ongoing access for a parent, spouse, or other third party to review your student record information?
Submit the Student Record Access Authorization form to the Office of the Registrar in person with your photo ID OR from your USF email to firstname.lastname@example.org. By filling out this form, you will provide the people you designate with the ability to request information from your student record, but remember: When working with third parties, USF retains the right to determine if a need to know exists. Please understand that this permission doesn't include the ability to register you for courses, or complete forms on your behalf. As a USF student, you will continue to be responsible for initiating all changes to your student record.
Do you want to ensure that USF doesn't release your information?
If you’re concerned about safeguarding your student record information, visit Archivum to request that USF excludes the release of your directory information. USF currently defines directory information as:
- The student's name.
- The student's classification and major field of study.
- The student's participation in officially recognized activities and sports.
- The weight and height of members of athletic teams.
- The student's dates of attendance, part-time or full-time status, and degrees and
- The student's photographic image independent of any additional personal identifiers.
In addition, USF publishes an internal, password-protected Student Contact List online that contains the following items: Name, USF e-mail address, institutional affiliations (major, work-study location), college, campus, campus phone and campus mailstop. This online Contact List is available to any member of the University community with an active Net ID. You may request to be excluded from this published Contact List as well as any Directory Information by visiting the link above.
Your request will be in place until you notify Privacy@usf.edu in writing from your USF email that you wish to rescind your request. What this means for you:
- Privacy requests become effective within two business days of submission and remain
in effect until you provide authorization to the Office of the Registrar to end your
- You will be excluded from USF’s internal, password protected directory if your request
for "Privacy" is received by the Office of the Registrar by the end of the second
week of classes in the academic term. No public disclosures will be made before these
deadlines. You may continue to request privacy throughout the year, but USF assumes
no responsibility for disclosures made prior to receipt of your request.
- It is difficult to authenticate a student on the phone without discussing directory
information; you may find that the majority of your contact with USF faculty and staff
will need to be in person with photo identification or via your official USF email.
- You will not be excluded from reporting to the National Student Clearinghouse or the
National Student Loan Data System due to federal reporting requirements. However,
when we do send information to these agencies, it will be done so with the privacy
flag. These two reporting entities recognize Family Educational Rights and Privacy
Act (1974) (FERPA) and will maintain that confidentiality.
If you are 18 or have attended at least one class meeting at USF, your education records are protected by the Family Education Rights and Privacy Act (1974) (FERPA), regardless of who pays the bill. Now that you’re enrolled at USF, you are expected to complete registration, payment arrangements, etc. on your own and submit information on behalf of your parents and claimants.
You may log-on to OASIS in the presence of your parents or spouse, if they wish to view your current account balance and help you pay online. Your parents may also wish to have a copy of your grades and current class schedule, which you can print from OASIS.
Often your parents or spouse need a letter of certification about your enrollment to provide to an employer for tuition benefits or to insurance companies to for continued coverage and/or receive a discounted rate. Enrollment certifications of enrollment are available to students self-serve in OASIS after the end of drop/add each semester/term. The Office of the Registrar is also available to process these requests.
Yes, you can place additional safeguards on your student record information. See the menu item above to restrict access to your student record.
Permission to release, or communicate personally identifiable information, commonly include: an enrollment verification to your insurance company, a degree verification to a prospective employer, your name and contact information listed in the internal USF Directory, or your names and awards published in Commencement and Honors programs.