Graduate Curriculum Process

Curriculog Information

Curriculog is the new curriculum submission system. It is used to submit curriculum proposals for approval and subsequent addition or revision in the Graduate Catalog. For questions about Curriculog and the processing of graduate curriculum, contact Carol Hines-Cobb. For questions about graduate course processing, contact Carol Hines-Cobb or Joseph Butts.

To optimize the Curriculog experience, it is best to use Firefox as your browser. If you have any issues with your browser, please contact Joseph Butts for assistance. You can access the Curriculog system at https://usf.curriculog.com/ and then click login in the upper right corner.

Important! - when you have completed your form in Curriculog, you must save/validate and then launch your proposal to save it in the System. This does NOT submit it. To move it forward for processing, you must "Approve" the proposal on the Decision tab. More instruction is listed on the form itself.  Also Note!  If you start a proposal but do not launch it before the System closes for the year, you will have to resubmit a new form in the cycle for the next year.


 Key Dates:

  • August 5 - Curriculog opens for Graduate proposal submissions
  • December 5 - Last day to create, save, and launch a proposal in Curriculog (i.e., originator has made the decision to approve the proposal, which moves it into the workflow process) for the 2023-2024 catalog production cycle
  • December 5 @ 5 pm - Curriculog closes for new submissions of curricular changes
  • January 13 @ 5 pm - Deadline for the College approval step to be completed in Curriculog for curricular changes
  • April 3 - last GC meeting to approve proposals for the 2023-2024 Graduate Catalog
  • View Graduate Council Curriculum Committee meeting dates/deadlines

 For more information contact cdh@usf.edu 

Resources

Forms

The following forms are used in the Curriculog System:

Curriculog Forms - log into Curriculog to complete the form. Click preview to view the form.

~~The 2023-2024 Graduate Course forms will be available the week of August 8th.
Preview and instructions are being updated.  Thank you for your patience.~~

  • 2023-2024 Bachelor's/Master's Pathway Form-  Preview |Instructions
  • 2023-2024 Graduate Admission Deadline Change- Preview |Instructions
  • 2023-2024 Graduate Certificate Form- Preview |Instructions
  • 2023-2024 Graduate Concurrent Degree Form- Preview | Instructions
  • 2023-2024 Graduate Course Change Form- Preview | Instructions
  • 2023-2024 Graduate Course Change Grading Mode Form- Preview | Instructions
  • 2023-2024 Graduate Course Change Schedule Type Form- Preview | Instructions
  • 2023-2024 Graduate Course Discontinue Form- Preview | Instructions
  • 2023-2024 Graduate Course New Form- Preview | Instructions
  • 2023-2024 Graduate Major Form- Preview | Instructions

OGS Forms

  • Graduate Affiliate Faculty Approval
  • Graduate Course Discontinue (Five Year) Form (OGS Use) - 2023-2024
  • Graduate Studies - Faculty Request form to Pursue Graduate Degree or Certificate
  • Graduate Studies Approval Form (Other) - 2023-2024
  • Graduate Studies/Academic Planning Submission Form

Supplemental Forms  

College Information and Forms in development

Some Colleges require either a signed approval form or email confirming Department approval before College approval can be finalized. Check with your College for confirmation. Forms, or links to College processes, are below for your convenience:

  • College of Engineering
    • Requires the Departmental Faculty Meeting Minutes to be uploaded into the Curriculog Proposal. The Minutes must include a concise statement on what the proposal is and confirmation of approval.
  • College of Graduate Studies -
    • College administered program, so no dept. approval documentation needed
  • College of Marine Science -
    • College administered program, so no dept. approval documentation needed
  • College of Nursing -
  • College of The Arts -
  • Patel College of Global Sustainability -
    • College administered program, so no dept. approval documentation needed
  • Taneja College of Pharmacy -
    • Requires the College Curriculum Committee Meeting Minutes be uploaded into the Curriculog Proposal.  The Minutes will have a clear statement as to what the proposal is and confirmation of approval.

Update Your Notification Settings 

  • Log in to Curriculog

  • Click on your name in the top right corner

  • Select My Settings

  • Click on your name

  • View settings on the right side column

  • Scroll down toward the bottom where it says “Email Options”

  • Select your preferred option: 

    • Weekly Digest

    • M W F Digest

    • T Th Digest

    • Daily Digest

    • All emails

This will ensure you receive notifications on the timeline you prefer as the proposal moves forward. Note – for all emails, you truly receive all emails – so anytime any action is done, you’d get an email.

Curriculog Terminology

  • Approval Workflow Process
    Each proposal has a unique workflow based on the provided answers to certain form fields (typically the College/School/Department). When every step in the approval workflow process has been approved, then the proposal is considered completed and will be updated in the next Graduate Catalog. The final step confirms catalog update completed.

  • Approving
    Advances the proposal to the next step in the approval workflow process. Indicated with a “thumbs-up” or “thumbs-down” icon.

  • Completed Proposal
    When every step in the approval workflow of a proposal has been approved. The proposal is considered completed and approved.

  • Impact Report for Courses
    When making a revision to an existing course, an impact report is needed to see all courses and/or programs impacted by this course’s change. This will aid in determining which departments, if any, need to be consulted. The report should be copied and pasted into the appropriate proposal form field. To generate this report, go to the Graduate Catalog and type in the prefix and number in the search box. Or, alternatively type in the title or keywords from the title. It is case specific. Once the search is completed, print to pdf and upload to the proposal in Curriculog.

  • Concurrency Agreement Form
    This form is completed and loaded to the proposal when the impact report indicates there are other courses and/or programs impacted by the course’s change(s). All impacted parties must sign the Concurrency Agreement Form.

  • Importing Courses
    For courses Curriculog is linked to the USF online Graduate Catalog. You will need to import the current course information into the Course Change form. Revisions are then made to the current information and tracked in the approval workflow process.

  • Instructions
    Each proposal form begins with the 'Instructions' section. The information contained in this section is tailored to the specific proposal form and can be helpful in completing the proposal.

  • Launching
    Once the proposal form is complete and required files are uploaded, the proposal can be launched or submitted. Launching begins the approval workflow process, and makes the proposal visible within the Curriculog system. Launching is only the first step of a two-step process to advance a proposal.

    • Step 1: Complete the proposal form and launch.

    • Step 2: Originator approves the proposal in the approval workflow process.

  • Originator
    The Originator is the person who starts a proposal. The Originator is also the first step in the proposal's approval workflow process. The Originator must complete the two-step process to advance the proposal.

  • Validate
    Validation occurs when the “Validate and Launch” option is selected. Validation reviews the form to ensure all required fields (marked with an *) are completed.