Graduate Curriculum Process

Graduate Certificates

For all actions - Faculty Submission and Notification Settings.

  1. For all actions, faculty must be the proposer/originator of the request due to faculty governance.
  2. Before proceeding, faculty are advised to confirm the notification settings so updates on the proposal will be received in the desired timing. (see Curriculog Information page for instructions)
  3. Submit one request per Certificate; do not submit one proposal for multiple Certificates.    (It is ok to submit additional requests for a Certificate, although the preference is to keep it at one submission if possible. If you have a proposal in process and have additional changes, contact Carol Hines-Cobb for how best to proceed)
  4. Forms and Instructions are on the Curriculog Information page

Click on the action you want to do for information on procedures:

New Graduate Certificate

  • Complete the Intent Proposal process.  Once the Intent Form is approved, proceed with this process.
  • Develop proposed Catalog Copy - Work with Carol Hines-Cobb to develop.
  • Complete Form: 2022-2023 Graduate Certificate Form in Curriculog.  More information is noted on the form.
  • "Validate and launch" the proposal in Curriculog
  • Upload the approved Intent Proposal Form
  • Upload the proposed Catalog Copy
  • "Approve" the Proposal to move forward
  • Initial Step is GS Proposal Review. Proposal is reviewed for compliance and either changes are requested or it is cleared to move forward. If this was already done, then OGS will just confirm the clearance. Proposal is then returned to faculty for dept review/approval. Faculty then "approve" to move to College review step.
  • Proposal is routed through approval process.
  • Upload confirmation of department approval or use the Graduate Certificate Approval Form, as specified by the College.
  • Once the College, Grad Council, and Grad Studies approve, the new approved Certificate goes into effect, and is included in the next Graduate Catalog,pending any requirements for SACSCOC.

Graduate Certificate Change 

  • Faculty request Catalog Copy from Carol Hines-Cobb in OGS
  • Update Catalog Copy using track changes in Word.
  • Complete the 2022-2023 Graduate Certificate Form in Curriculog
  • "Validate and launch" the proposal
  • Upload the revised Catalog Copy into the Proposal in Curriculog
  • "Approve" the Proposal to move forward
  • Initial Step is GS Proposal Review. Proposal is reviewed for compliance and either changes are requested or it is cleared to move forward. Proposal is then returned to faculty for dept review/approval. Faculty then upload that documentation, as required by the College, and "approve" to move to College review step.
  • Proposal is routed through approval process
  • Once the College, Grad Council, and Grad Studies approve, the revised curriculum goes into effect with the next Graduate Catalog, pending any requirement for notification or approval by SACSCOC .

Graduate Certificate Termination

  • Complete the  USF Internal Curriculum Termination Form
  • Complete form: 2022-2023 Graduate Certificate Form in Curriculog
  • Catalog copy is not required
  • Upload the Termination form to the Curriculog Proposal
  • Upload documentation of departemnt appproval, as required by the College
  • "Approve" proposal to move forward
  • Initial Step is GS Proposal Review. Proposal is reviewed for compliance and either changes are requested or it is cleared to move forward. If this was already done, then OGS will just confirm the clearance. Proposal is then returned to faculty to then "approve" to move to College review step. Proposal is routed through approval process.
  • Once the College, Grad Council, and Grad Studies approve, the curriculum is removed from the next Graduate Catalog, pending notification requirements to SACSCOC.