Dual Enrollment

Application Procedure

                 DUAL ENROLLMENT APPLICANTS DO NOT PAY THE APPLICATION FEE!                                             JUST CLOSE THE  WINDOW WHEN APPLICATION IS COMPLETED!

                   READY TO APPLY? - CLICK HERE AFTER reading information below

                 Before you begin, find your city and find your high school code here                  

                For "New" Dual Enrollment Students

            DETAILED DIRECTIONS "DO's and DONT'S" - DO NOT USE YOUR PHONE  

EASY STEPS OVERVIEW:  a) Apply; b) Activate NET ID; c) Submit DE electronic Form 1;  d) Counselor submits course approval electronic Form 2. If you take on campus class, fill out Med. History Form. Go to Steps!

  1. PLEASE READ all the information below before applying to avoid mistakes.
  2. USE A LAPTOP or DESKTOP computer using Google Chrome (clear cookies, cache, history) DO NOT USE YOUR CELL PHONE.  IMPORTANT: Use a regular laptop/desktop not a tablet.  Turn off Autofill - before you hit submit, review.
  3. DOWLOAD MicroSoft Authenticator. The email option is best or you can download it to your phone. Use ONLY the student's phone number for authentication so they can log onto their MY USF STUDENT PORTAL.  
  4. TESTING: See requirements tab. If students want to register for tests at USF Tampa testing center, they must have a USF U number (U#) & bring their photo I.D. on testing day.  First apply and activate your NET ID; take a look at steps 11 (application) and 12 (activate NET ID).
  5. NO SUMMER program is available. PICK the RIGHT SEMESTER! Select either Fall or Spring. Never select summer. 
  6. APPLY WITH PARENTAL HELP.  FIll out the High School Dual Enrollment Non-Degree Seeking application WITH YOUR  parent / guardian to assist with Residency, Immunizations, and Medical History Form (see number 20).
    • Residency. This part of the application must be filled out by all Dual Enrolled Students. Please take the time to correctly answers these questions, as this information will forever appear on your official USF transcript and may impact your tuition rate at USF and any other Florida College or University.  
    • Have TWO of the following with you when you are filling out your application:  1. Your Parent / Guardian’s Driver’s License Number and OLDEST ISSUE DATE. 2. Your Parent / Guardian’s vehicle VIN number with the OLDEST ISSUE DATE. 3. Your Parent / Guardian’s voter registration card. If these items are not available, follow the directions on the form by clicking here for more options: For all students who are “Florida Residents” for tuition purposes, please submit the above information completing the Non-Degree Seeking application. Doing this step after submission will challenge your ability to start USF classes on time.                                                   
    • Exception Category for Residency. Includes international students, military status students, undocumented students, and other types of students.  Please review the directions by clicking here. Please contact the Office of the Registrar at non-degree@usf.edu if you have questions about this process.                                  
  7. NAME OF HIGH SCHOOL on Application. You must enter the name of your high school or homeschool status and  your high school graduation date on the application to be considered for dual enrollment. 
  8. IMPORTANT: DO NOT Check YES to Discipline or Misconduct, unless you have done something illegal; school discipline referrals do not count unless the SRO was involved.
  9. DO NOT PAY: On the last screen of the application, when asked to pay, just close the screen and your application will be processed and fees waived.  Close the browser.
  10. GET READY TO APPLY. LET'S GO!
  11. APPLY: Click on this link USF “Non-Degree Seeking” Application, if you are a High School Dual Enrollment student. (Use laptop/desktop only- not tablets or phone)
  12. NET ID: STUDENTS must ACTIVATE their NetID (USF name & email) 3 DAYS AFTER APPLYING.  Do this by using the same email used on the application.  Don't wait for an email to do so. You will get an email with your USF U number thereafter.
  13. FORM 1:   Students submit their Dual Enrollment Informational Approval Form 1  this is submitted every Fall for new or continuing students;  If you are new in Spring, complete Form 1.  All forms are electronic - no printing is necessary.
  14. LOOK UP COURSES: STUDENT SELF SERVICES will guide students on course look up. First log on through MyUSF tab at the top of the USF Homepage. They must have a course prefix, a course number, and title for each course. This will be reviewed with their counselor, so that their counselors/administrators can submit course approval Dual Enrollment Approval Form 2.  Click here for a tutorial on how to look up courses in OASIS. 
  15. STUDENTS TAKE CHARGE to LOOK UP CLASSES: Students can be part of the process and fill in their Student Course Planning Sheet before meeting with their counselor/ administrator/homeschool parent.
    • Counselors will complete Dual Enrollment Approval Form 2. 
    • This is needed for public high school course registration and private/homeschool student self-registration, as it confirms the counselor approved the courses.
  16. COUNSELORS APPROVE COURSES: Counselors/Homeschool Parent /Administrators must approve courses selected by the student (Include prefix, number, title, and select online or at a USF Campus course Example: THE 2000, Theater & Culture, Online).
  17. PUBLIC HIGH SCHOOL CAMPUSES:  Schools can offer many courses per semester on their high school campus. Students may take up to 9-11 credit hours per semester after the initial 6 credit hours are completed.  Students cannot take more than 55 credit hours towards a BA/BS degree on a high school campus. Students can also continue dual enrollment courses online or at a USF Campus once 55 hours is achieved. Students are allowed to take any modality combination such as, a high school campus course, USF online course, or a USF Campus course while dual enrolled.  
  18. MEDICAL HISTORY: Per USF Policy 33-002 and 33-003, it is mandatory for dual enrolled high school non-degree-seeking students to submit all required immunization documentation and sign the official Medical History Form prior to on campus course registration. A hold preventing registration will remain on your account until you have fulfilled the requirements listed on Immunization Compliance Overview page. https://www.usf.edu/student-affairs/student-health-services/immunizations/non-degree-seeking-students.aspx
  19. For a medical history form click here.  (Print, scan, and upload required for all students under 18).  Be sure to check off "decline" if appropriate - see form.  Vaccination documents need MD stamp and signature. Required for on-High school or on-USF campus class registration. Not required for online classes.
  20. WEB SUBMIT your documents via Web Submission. 

  21. CLEAR IMMUNIZATION HOLDS.  Be sure you declined Meningitis.

    • Go to your STUDENT SELF SERVICES 

    • Please follow the steps: 1.  Log on to your student account through MYUSF using your NetID and Password 2. Go to the tab that says, MY RESOURCES, 3. click on the down arrow 4. next click on Student Self Services Open to link 5. Look for the Personal Information tab 6. open that tab 7.  click on View Immunization Record.  Find meningitis vaccine, and click decline meningitis immunization 8. click submit.

    • This will clear the Student Health Services Hold on your account. Within 30 minutes the hold will be removed.

  22. The Early University Programs cannot solve immunization issues, students and parents must contact Student Health Services by phone at 813-974-4056 or by Fax at 813-974-5888. For tips on completing the medical history form go here. IMPORTANT: If you are under 16 or are declining the meningitis vaccine you must check the box and both minor and parent must sign the form. All forms do require signatures from both the minor and the parent. (Print, scan, and upload required for students under 18) For more information and web submission click here. 
  23. For Medical or Religious Immunization Exemptions please contact Student Health Services and email both Samantha Van Dyke at svandyke1@usf.edu and Lauren Dabney at ldabney@usf.edu.  
  24. NOTE: Students under 18 years of age must submit the Medical History Form by web submission and cannot sign through DocuSign.  
  25. Microsoft Office is free after you are accepted.

                                                 WHAT COUNSELOR SHOULD DO 

  1. Please share USF Dual Enrollment Process with the student and parent.
  2. SCHOOLS: UPDATE the USF Dual Enrollment Processes on your website to reflect current USF Forms, new hyperlinks, and processes - they are updated regularly.
    • Do not use information from previous years. This avoids delaying processes and creating issues.
  3. YOUR NEW APPLICANTS: Update or reapply for new non-degree application if students did not attend 2 semesters (Fall or Spring).  Students should use Google Chrome (PC or MAC) on a laptop or desk top computer, and NOT THEIR CELL PHONE to complete this task. Remind students to choose correct semester.
  4. TESTING: Any testing center can be used. If USF Testing Center is used, they require a USF U number (U#) to register for a test & need a PHOTO I.D. on testing day. See Requirements and Deadlines.
  5. GET THE STUDENT'S U number.
    • Students should provide you with their U#, their NET ID and USF email. 
  6. FORM 1 must be completed by the student with your counselor information.
  7. Dual Enrollment Approval Form 2 MUST be submitted by the counselor each semester approving courses so USF internal processes can be completed.
  8. Public School counselors please provide on-high school campus dual enrollment course prefix, number, period and instructor on Form 2. 
  9. VERIFIED TEST SCORES: Verify the student’s standardized test score and GPA from the student's high school transcript to meet the requirements for admission, and verify student’s overall readiness for academic success in college-level courses on Dual Enrollment Approval Form 2.  
    • Counselors /Administrators can document submission by saving a copy of the submitted Dual Enrollment Approval Form 2 to their computer or print the confirmation for their records.
  10. COURSE SELECTION for FORM 2: After reviewing and approving the courses with the student, the school Counselor/ Homeschool Parent /Administrator will submit a completed Dual Enrollment Approval Form 2.
    • A course prefix, number, and course title must be selected, with modality: online, or on USF campus. 
    • Please save a copy of the submission of Dual Enrollment Approval Form 2 to your computer or print your confirmation for your records.
    • Public school on high school campus students are courtesy registered. Online or on-USF Campus students self-register: It is best that students select alternate courses in case their top choices are full at the time of registration.
    • A full inventory of USF courses, with prerequisites is available on the left side menu under Selecting Courses and Registration.
  11. Registration for Fall starts late April, and for the Spring, starts in December.  Deadlines for Dual Enrollment Approval Form 2 are June 15 and November 15 respectively. Please contact dualenrollment@Usf.edu if you are late.
  12. For Public High School Campuses: Schools can offer up to five (5) courses per semester on their high school campus.
    • Students may take up to 9-11 credit hours per semester after the initial 6 credit hours are completed. 
    • Students cannot take more than 55 credit hours towards a BA/BS degree on a high school campus. 
    • Students are allowed to take any modality combination such as, a high school campus course, USF online course, or a USF Campus course while dual enrolled.  Students may add modalities as needed for their high school graduation requirements.
  13. Homeschool and Private School Administrators are must fill out the transcript form or send unofficial transcripts to dual enrollment. Click here for the form, and then submit the completed form via email to: dualenrollment@usf.edu  Please include the letters DE and the student U# in the subject line of the email. 
  14. Homeschool Administrators must also submit proof of homeschool registration in a school district or provide a PEP award. (Letter from the district, confirmation of registration or Award Letter) email dualenrollment@usf.edu 
  15. Homeschool and Private School Administrators must assist students in obtaining unofficial high school transcripts and unofficial test scores to be sent to dualenrollment@usf.edu - this is to facilitate processing while official test scores are being sent from the testing company to USF (that usually takes 3-5 weeks to arrive). 
  16. Public schools: Have students request their ACT, SAT, and/or CPT test scores be sent to USF if they are applying to EARLY ADMISSION. (Usually results take 3-5 weeks to arrive).
  17. Public Schools: USF will verify your approval of a student's PERT score through the FLDOE Repository.  For questions or concerns send inquires to the Program office: dualenrollment@usf.edu.  All other official test scores are to be sent to USF directly from the testing company.
  18. Remind students to take the Canvas tutorial / orientation once they have access to the Learning Platform. 
  19. Note: Dual Enrollment Approval Form 2 must be submitted by the school Counselor/ Homeschool Parent /administrator every semester (one for fall and one for spring, do not combine semesters). Please save a copy of the submission to your computer or print your confirmation for your records.
  20. Remind teachers / instructors at the high school campus they need to post attendance on the first day of the course to avoid drops and communicate any errors before the end of the first week. Dual Enrollment Approval Form 2 submission is what is processed for registration. Instructors on a high school campus can run rosters from Canvas that can be compared to the district's gradebook rosters to find errors. Errors need to be reported to the EUP Office at dualenrollment@usf.edu within the first week of the course.
  21. REMIND Students they must log into Canvas on their first day of class to ensure the course is available in the Canvas student portal. If not, the student must be added. After Drop/Add week, students cannot be added, and if dropped from registered classes they will get a W (withdrawn) on their permanent transcript.
  22. Remind teachers / instructors at high school based campuses that mid-term grades and finals must be entered into Canvas by the due dates, not at the end of the high school semester. Calendars may be different. 
  23. Remind or facilitate in helping students clear holds. Guide to Clear Immunization Holds is located here: https://www.usf.edu/student-affairs/student-health-services/holds/index.aspx 
  24. CHECKLIST FOR COUNSELORS/ Homeschool Administrators is available in FORMS.
  25. Technology Services once you are admitted, include Microsoft Office and more.

                                                            Student Course Registration

Students must review the self-registration tutorial. For the tutorial on self-registration see video here:  How to register and search your schedule on Oasis . Oasis is located on the upper right side of the USF homepage under MyUSF. 

Students who are approved for and plan to take a USF online or USF Campus course must Register themselves when the Non-degree seeking registration window opens. 

Students taking USF courses on their high school campus do not have to self-register their high school campus course, they will only have to register the online or USF Campus courses they are taking that their counselor approved.          

Fall Registration: Occurs Late April.

Spring Registration: Occurs Early December.

Check important dates to know when to register for non-degree courses.

Students taking USF courses at their high school do not have to register for their high school campus course.  Approximately 2-3 weeks before the semester begins, USF administrative staff will courtesy register students who are taking classes on their high school campus based on Dual Enrollment Approval Form 2 that was submitted by their high school counselor.

Final Steps:

  Free Microsoft 365 for all students: https://software.usf.edu/microsoft-office-365

  1. ALL STUDENTS MUST ATTEND / LOG IN ONLINE TO THE COURSE IN CANVAS THE FIRST DAY THE COURSE MEETS and receive attendance from their instructor in CANVAS.  If not marked present, the student will be dropped from the course. Always post a hello in the online courses so that the instructor knows you are there. (MAKE CONTACT WITH YOUR INSTRUCTOR / TEACHER).
  2. The school Counselor/Homeschool Parent /Administrator/ or school district office will be notified through the email they provided after registration has been completed.
  3. REMIND Students they must log into Canvas the day before or on their first day of class to ensure the course is available in the Canvas student portal. If not, the student must be added. After Drop/Add week, students cannot be added, and if dropped from registered classes they will get a W (withdrawn) on their permanent transcript.
  4. USF ID cards and parking passes are not covered by the dual enrollment scholarship fund, but students taking classes on a USF campus may find it helpful to have a USF ID card and parking pass. NOTE: Dual Enrollment DOES NOT COVER these expenses.
  5. Students who are graduating high school will need to order official transcripts to be sent from USF to their high school registrar to reverse credits and award high school credits for their diploma. This expense is not covered by Dual Enrollment.
  6. LASTLY, Read below...

    STUDENTS ARE ENCOURAGED TO KEEP TESTING (SAT AND ACT) EVEN THOUGH THE MINIMUM REQUIREMENTS FOR DUAL ENROLLMENT HAVE BEEN MET.       

                                        THE HIGHER THE ACT/SAT SCORES, THE HIGHER                                                                                     THE AWARDS IN SCHOLARSHIP FUNDS.