About Us

Flood Hub for Applied Research & Innovation, housed within USF College of Marine Science

Location: USF St. Petersburg campus   

Full/Part-time: Full time

Salary:  $62,500-$70,000

About the College of Marine Science
The College of Marine Science on the USF St. Petersburg campus is one of the top 10 marine science programs in the country. Founded in 1967, the CMS holds broad expertise in coastal resiliency, longterm sea level rise, paleoclimate change, ocean acidification, harmful algal blooms, fisheries management, oil spill response and recovery, water quality, shoreline change, ocean circulation, and more. It is also the backbone to the largest hub of marine science expertise in the Southeast that includes: USGS St. Petersburg Coastal and Marine Science Center, NOAA National Marine Fisheries Service, Florida Fish and Wildlife Research Institute, Florida Institute of Oceanography, Tampa Bay Estuary Program, US Coast Guard, and the St. Petersburg Innovation District.

About the Flood Hub
The Flood Hub for Applied Research & Innovation is new state-funded initiative based at the USF College of Marine Science. It will be of service to the entire state of Florida on issues pertaining to coastal resiliency such as sea level rise, high tide flooding and heavy rainfall events that threaten our infrastructure and coastlines. The Flood Hub will harness expertise from across a suite of academic, private and government entities to accomplish its mission: to improve our ability to model and forecast the scale of these events with finer precision than ever before and effectively inform economic assessments and mitigation strategies. It is one of several exciting developments on the USF St. Petersburg campus that aligns with an effort to create a Center of Excellence in Environmental and Oceanographic Sciences.  

Position Summary
The Science Communication Manager will work closely with the communication team at the USF College of Marine Science and Flood Hub leadership to develop a communication strategy for the Flood Hub and to establish its brand. The Manager will chronicle Flood Hub activities and serve as a primary content generator for the Flood Hub and will be responsible for spearheading and maintaining an assortment of communication streams and tactics, including by developing accurate and compelling multimedia website story content, launching and managing social media feeds, and managing press-related inquiries and operations. These tasks and others will be executed in coordination with the College of Marine Science.

Minimum Qualifications
This position requires a Bachelor's degree in communication, marketing, public relations, technical writing, digital media, or related field, with 4 years of experience in related positions; or a Master's degree in the fields listed above and 2 years of experience.

Preferred Qualifications
Master's degree in a related field and 5-7 years of experience in journalism, communication, or a related field.  Professional science / environmental communication experience related to climate change, coastal resiliency, oceans, earth science, or related topics.  Multimedia storytelling expertise. 

Experience in community engagement or education and outreach.  A strong communication portfolio of work demonstrating expertise in content generation/storytelling, social media, community engagement, media relations, video/photography and/or marketing.

To Apply
Please submit a cover and resume through the USF Careers recruitment system here. 

Candidates with diverse backgrounds are encouraged to apply.

Position Number:  00005032

Salary: $45k-$56k

Position is supported by grant funding through December 31, 2022.   Appointment extension contingent upon performance and continuation of grant funding.

Organizational Unit
The Flood Hub for Applied Research & Innovation is new state-funded initiative based at the USF College of Marine Science, which is the anchor institution for the largest hub of marine science expertise in the southeast. It will be of service to the entire state of Florida on issues pertaining to coastal resiliency such as sea level rise, high tide flooding and heavy rainfall events that threaten our infrastructure and coastlines. The Flood Hub will harness expertise from across a suite of academic, private and government entities to accomplish its mission: to improve our ability to model and forecast the scale of these events with finer precision than ever before and effectively inform economic assessments and mitigation strategies. It is one of several exciting developments on the USF St. Petersburg campus that aligns with an exciting effort to create a Center of Excellence in Environmental and Oceanographic Sciences.

Position Summary
The Executive Administrative Assistant reports to the Director of the Flood Hub and works closely with the Director and other key members of the his/her support team to effectively manage Hub activities.

Duties & Responsibilities

• Act as the point of contact between the Director and other personnel engaged in Flood Hub activities.  Answer and direct phone calls, develop and carry out efficient documentation and filing system, update and maintain office policies and procedures.
• Plan, prioritize, and schedule meetings and appointments for the Director and other Flood Hub personnel.  Serve as administrative support person for committees and workgroups.  Create agendas, maintain minutes, and communicate to members of the Flood Hub.
• Compose and/or prepare correspondence, memoranda, reports, and other materials using appropriate word processing and spreadsheet tools. Perform statistical calculations on data for reports and presentations.  Assist in the preparation of regularly scheduled reports.
• Support purchasing requirements for the Flood Hub.  This includes, but is not limited to, researching items/vendors and obtaining price quotes, entering information into university systems, requesting purchase orders, and maintaining P-Card information as required.  Submit and reconcile expense reports.
• Arrange and coordinate travel and travel reimbursement for Flood Hub personnel.
• Perform other administrative duties as required to support the mission and function of the Flood Hub.

Qualifications
Minumum:

This position requires a high school diploma or equivalent, with at least six years of experience in an office or administrative support position. Post-secondary education may be substituted on a year for year basis for up to a maximum of 2 years of experience.

Preferred:

Bachelors degree from a regionally accredited institution with at least four years of related work experience.  Preferred candidates should have proficiency with Microsoft Office suite, exemplary time management and planning skills, and strong oral and written communication and interpersonal skills.

To Apply
Please submit a cover letter and resume through the USF Careers system here.  

The College of Marine Science (CMS) at the University of South Florida (USF) invites applications for two nine-month tenure-track faculty appointments specializing in Marine Phytoplankton Research.  Appointments will be at the Assistant, Associate, or Full Professor level, depending on qualifications and experience. We are searching for scientists with a primary research interest in phytoplankton biology who will interact with multi-disciplinary oceanographic and marine science programs. Areas of research may include, but are not limited to, phytoplankton ecology, physiology, biodiversity, nutrient cycling, primary production dynamics, climate change, biogeography and harmful algal blooms.  Research approaches encompassing any methodology, taxa or scale, from the molecular to ecosystem level, will be considered. We are seeking individuals who promote, value and thrive working in an inclusive, diverse, and equitable academic environment

Candidates should demonstrate the potential for a career of scholarly work, peer-reviewed publications and acquisition of extramural research funding, exhibit a commitment to exemplary instruction and mentoring of graduate students, perform service to the professional community and the public, and hold high ethical standards. Successful candidates will be expected to contribute to our core graduate course in Biological Oceanography and teach specialty courses.

Minimum Requirements: Must hold a PhD in a relevant scientific discipline at the time of hire with demonstrable experience in phytoplankton research, commensurate with the level of appointment.   

Preferred Qualifications:  We are seeking innovative and interdisciplinary scholars with a demonstrated record for high-impact research, a history of, or desire for, interaction with colleagues across a broad suite of disciplines within the academy, professional community, civil society and government sectors, and a commitment to student success. Literacy in issues of recruiting and retaining underrepresented students, staff, and colleagues will be important for our consideration of applicants.

Contact: For information regarding the available position, please contact Dr. Brad Seibel (Chair), seibel@usf.edu or Tim Trowbridge, ttrowbridge@usf.edu (727-553-3375). 

Application procedures: 

To apply please submit your application, curriculum vitae, and requested documents through the USF Careers recruitment system here.  

Please submit the following requested documents with your application:

1. A cover letter highlighting your motivation for applying to this position (one pagemaximum).
2. A research statement that describes the focus and impact of your current and planned future research (three page maximum).
3. A statement of your teaching and student mentoring philosophies and goals at USF CMS (two page maximum).
4. A personal statement where you may reflect upon any aspect of your identity, values and experiences that has contributed to your career path and how you plan to contribute to inclusivity, equity, and diversity (two page maximum).
5. Curriculum vitae.
6. Contact information for three referees.

These positions will be open until filled, however, priority review of applications will begin by April 15, 2022. 

The College of Marine Science has 24 ranked faculty covering biological, chemical, geological, and physical aspects of marine science and resource assessment, ~100 graduate students, ~$15 million in annual research, a total endowment of ~$18 million, and ~80 full-time support personnel. The CMS hosts a range of state-of-the-art instrumentation and facilities and is strategically located on USF’s waterfront campus in St. Petersburg.  St. Petersburg is home to many State and Federal research and operational agencies including the Florida Fish and Wildlife Research Institute, Florida Institute of Oceanography, NOAA National Marine Fisheries Service Southeast Regional Office, and the USGS Coastal and Marine Science Center.  Together, these comprise one of the largest marine-science research complexes in the US. Additional information is available at http://www.usf.edu/marine-science and http://www.usf.edu.  

The University of South Florida is a high-impact, global research university located adjacent to beautiful Tampa Bay on Florida's spectacular west coast. It is one of the largest public universities in the nation, and is ranked 28th among the top public universities for total research expenditures by the National Science Foundation. The university is classified by the Carnegie Foundation for the Advancement of Teaching in the Doctoral Universities: Highest Research

Activity category, a distinction attained by only 2.5 percent of all universities. At the heart of USF is a vibrant, diverse, and engaged student body. More than 50,000 students are enrolled in the USF System, which includes three distinct campuses –USF St. Petersburg, USF Tampa, and USF Sarasota-Manatee – with an annual budget of $1.8 billion and an annual economic impact of more than $6 billion.  USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.

Position Number:  00001814

Salary: $45k-$50k

Organizational Unit
The University of South Florida's College of Marine Science is a multidisciplinary college with 26 ranked core faculty, a Center for Ocean Technology with advanced engineering and sensor development specializations, a large research staff and over 100 graduate students in concentration areas including biological, chemical, geological, physical oceanography and marine resource assessment. The successful candidate will have opportunities to interact with the greater Tampa Bay area marine science community and relevant national and international organizations. Additional information is available at https://www.usf.edu/marine-science/ and http://www.usf.edu. 

Position Summary
Manage and coordinate the travel process for the College of Marine Science Faculty, Staff, Students, and Guests. General responsibilities include independent application of a variety of skills for interpreting University, State and Federal rules and regulations with appropriate handling of all aspects of the travel system at USF.

Duties & Responsibilities
Manage the entire travel process for the College of Marine Science faculty, staff, students and guests. Responsible for all aspects of the travel process from start to finish. Serve as point of contact for all travel related inquiries. Responsibilities include, but not limited to, management and oversight of reservations for air, hotel and auto rentals. Process reimbursements for domestic and foreign travel involving calculation of meals, mileage, per diem. Prepare university required travel forms, travel advances and reports.

Oversee and monitor the Travel Authorization Request Forms for all college related travel. Assist faculty, staff and students with questions related to travel. Responsible for resolving problems and discrepancies related to USF Travel. Serve as liaison between College of Marine Science, USF Travel and USF World regarding international travel insurance requirements and work with faculty, staff and students to ensure compliance with related policies and procedures.

Act as primary contact for all travel related issues for faculty, staff, students and guests while they are on travel. This may include making changes to flight arrangements, hotel reservations, ground transportation, etc. Work with traveler to resolve any and all issues related to their travel while out of the office. Disseminate information in regards to travel policies and procedures to all College travelers. Provide the most up to date contract/price quotes. Interact with travel vendors to determine additions/deletions, price changes, room blocks, negotiated rates for seminar speakers or large group bookings.

Manage the post travel processes for the College of Marine Science Coordinate with the traveler to obtain all receipts, signatures and other necessary information to complete the Travel Expense Report and any associated memos that may be required. Submit the Travel Expense Report and receipt package to Travel Dept auditors for review and work with the central USF travel department to resolve any and all issues related to the completed travel. Resolve issues concerning payment and rejected vouchers. Acts as backup for Pcard, Purchasing and other College Business Office personnel.

Assists faculty with their grant, overhead and auxiliary accounts related to university travel. Routinely checks accounts for travel budget, ensures budget is in the appropriate categories, and works with the PI s to initiate budget transfers when needed. Responsible for resolving all budget check problems related to travel expenses. Works with the Associate Dean in management of the budget for Seminar Speaker Series account. This includes, but not limited to, tracking expenditures and ensuring sufficient funds are available to cover all costs associated with the Seminar Speaker series.

Manage Pcard reconciliations for travel related expenses and review all travel related transactions. Ensure that all expenses incurred related to the travel are allowable per university guidelines. As needed, provide training on usage of the university financial systems.

Position Qualifications
Minimum:

This position requires a High School diploma or equivalent with three years of work experience in positions with fiscal support duties. College or other relevant post-secondary coursework may substitute for the experience requirement on a year for year basis.

Preferred:

Master's degree in Accounting, Finance or Business Administration and 1 year of experience.

To Apply
Please submit a cover letter and resume through the USF Careers system here. 

Position Number:  00038011

Salary: $45k-$56k

Organizational Unit
The University of South Florida's College of Marine Science is a multidisciplinary college with 26 ranked core faculty, a Center for Ocean Technology with advanced engineering and sensor development specializations, a large research staff and over 100 graduate students in concentration areas including biological, chemical, geological, physical oceanography and marine resource assessment. The successful candidate will have opportunities to interact with the greater Tampa Bay area marine science community and relevant national and international organizations. Additional information is available at https://www.usf.edu/marine-science/ and http://www.usf.edu. 

Position Summary
Serves as Executive Administrative Specialist to the dean of the College of Marine Science (CMS) by performing high-level office and administrative support duties requiring confidentiality, skill, experience and judgement. The incumbent must be able to make independent decisions, anticipate the needs of the dean, be highly skilled in interpersonal relations, have mature judgement, and exercise a great deal of discretion due to the confidential and sensitive nature of information handled daily. This position handles the dean's calendar and correspondence and makes assignments as necessary. The incumbent is responsible for coordinating travel, retreats, and various large meeting and events. This position also manages the college USF foundation accounts. The position works closely with the associate deans and development officer for the CMS and serves as liaison for the dean with other executive offices, colleges, and departments within the USF system as well as with outside organizations.

Duties & Responsibilities
Coordinates the annual faculty reviews, Faculty Academic Information Reporting System (FAIR) for the college. Monitors deadlines with the university, and ensures that all reports meet deadlines set by the provost office. Serves as designated contact for these reports and provides training to college faculty and staff to facilitate completion of these reports. College liaison for the error reports for FAIR. This involves reconciliation of payroll records for each person who completes the FAIR. Work in close contact with the college office of academic programs and student affairs regarding errors in Banner. Contact person for all problems associated with the FAIR web site.

Provides executive level support to the dean. Maintains the dean's administrative calendar. Responds to all requests for appointments and confirms daily appointments. Schedules meetings and arranges for meetings with university officials, legislators, faculty, staff, students, public and private individuals, corporations and foundations. Provides meeting agendas and necessary supporting documents. Initiates communication, oral and written, utilizing e-mail, where possible. Acts as liaison with other colleges, and primary collaborators in federal and state agencies by serving as a central resource person for information, referral and assistance. Assists in formulation of annual and long-term college projects, goals and objectives. Interprets established university policies and procedures. Maintains calendar and usage of dean's office conference room and other administrative tasks as required.

Oversees college's USF foundation accounts and the USF research foundation overhead rebate account. Creates, maintain ledgers and generates reports. Provides administrative and fiscal support for the college's development office. Provides fiscal services for numerous USF foundation accounts and stewardship reports related to foundation development activities. Works with development officer with coordinated events, travel arrangements and reimbursements.

Administers the budget for the Oceanography Camp for Girls (OCG), a three week camp held at the CMS for girls entering the ninth grade, from the USF foundation. Works closely with OCG director regarding counselor's salary, transfers payroll from the foundation to OCG convenience account, pay invoices, and when the camp is over submits a budget accounting of all expenditures to the OCG director.

Provides organizational leadership in developing, implementing, and overseeing various college events and functions. This position utilizes independent judgement in making administrative and procedural decisions, plans, schedules, and monitors logistical activities for special events and meetings including arrangements for registration, meeting facilities, catering, lodging, audiovisual equipment and operators, transportation and tours.

Maintains all administrative records and files in the dean's office. Assembles and compiles various correspondence, manuscripts and reports. Examines all incoming correspondence to determine priority items while ensuring confidentiality; compiles information as necessary to develop responses. Prepares draft responses as deemed appropriate and independently responds to routine and non-routine letters, memorandum, inquiries or requests for assistance that do not require action by the dean. Receives telephone calls and responds independently as appropriate. Answers inquiries from students, staff, faculty, visitors, or the general public responding by taking messages and/or assisting caller when possible -- referring to the dean, or associate deans those matters in which there is a particular interest or that require their attention or intervention.

Position Qualifications
Minimum:

This position requires a high school diploma or equivalent, with at least six years of experience in an office or administrative support position. Post-secondary education may be substituted on a year for year basis for up to a maximum of 2 years of experience.

Preferred:

At least three years of experience in an executive assistant position providing high level executive support. Experience with purchasing and budgeting. Working knowledge of USF policies and procedures.

Previous experience organizing and managing events and large meetings. Highly skilled in the use of MS Office (Outlook, Word, Excel, and PowerPoint) and InDesign.

To Apply
Please submit a cover letter and resume through the USF Careers system here.