Moving Out

Fall 2019


The Village


General Closing Information: Fall 2019

  1. Residents are expected to vacate the halls within 24 hours of their last final exam.
  2. Residents returning to housing for the spring do not have to fully move out. However, USF ID card access to residence halls will be deactivated from noon on December 13 - January 11 at 10 a.m. (except for those with approved 'break stay' housing).
  3. The residence halls close at noon on Friday, December 13.
  4. Residence halls re-open for the spring semester at 10 a.m. on Saturday, January 11.

24-Hour Quiet Hours

24-hour quiet hours begin on Thursday, December 5 at 10 p.m. Please be courteous to your peers, especially when you are packing and moving during check-out. Failure to comply with quiet hours may result in immediate dismissal from the halls.

Mail During Winter Break

• Make arrangements with anyone you anticipate will send you mail over the break to ensure mail is sent to your permanent address. If you have mail order prescriptions, please plan ahead for this University closure.
• Mail and packages are neither forwarded nor returned to sender over winter break. Please ensure packages are not mailed to your on-campus address after December 1.
• Mail will be delivered to the mail centers up until December 21 at 4 p.m. The mail centers will close and re-open January 2 at 10 a.m.
• During the break, residents not returning to USF for spring 2020 will have their mail sorted and forwarded after the start of the spring semester only if residents have left a forwarding address in the Housing Portal.
• If you are leaving the University, please remember to update your forwarding address in the Housing Portal's Profile Information section. Please also update your information on OASIS.
• If you will be staying on campus during winter break, please remember to review the mail center information provided in your information section below


Core Change: $50/core
Key Replacement: $15/key
Temporary Access Card: $15 if not returned
Key Tag: $10/damaged or unreturned tag
Bent Key: $6 (key should still be returned)

Note: Lost key charges will vary based on your residence hall location. You will be responsible for all keys that need to be reissued to roommates and suite/apartment mates.



  1. An Improper Check-Out charge of $100.00 will be assessed if you fail to check out with an RA. Other applicable damage, hauling, lost key, and cleaning charges may apply if you fail to check out of your room/apartment.
  2. Room Damage Charges will be assessed by your RLC/ARLC after check-out. All damages will be documented on your Room Condition Report (RCR) and charges will be determined (if applicable) and emailed to your USF email address.


Please read if you are...

Returning to your room in the spring

  • Do not unplug kitchen refrigerators in Magnolia Apartments, Cypress Apartments, Greek Village, Holly Apartments, and Kosove Apartments.
  • It is not required, but you may defrost, clean and unplug your personal refrigerators and leave the refrigerator door open. Be sure to remove any food and place a towel beneath the door. Failure to do so may result in a wet, smelly room upon your return.
  • Do not leave any exposed or open food in your residence hall.
  • Unplug all personal electronics such as alarms clocks, computers, game systems, TV’s or small appliances.
  • Take your fish home.
  • Be sure to secure your bike to a bike rack. Bicycles secured to anything other than bike racks will be impounded. Remember that powered bikes, scooters, etc. are not permitted inside the residence halls at any time.
  • Take down all holiday decorations.
  • Empty all trash and recycling materials.
  • Take home all valuables including important medications.
  • Take home or return rented textbooks.
  • Students who are returning to their current room in the spring may leave their belongings in the room throughout the break, but will not have access during that time.
  • Please sign up to check out with your RA at least 48 hours in advance of when you plan to leave.
  • You will keep your keys, but your card will not have access over the break. If you are found in the halls without permission, you will be subject to student conduct action.
  • Set your thermostat to 75 degrees. If your thermostat has a fan speed setting, set it to AUTO.
  • Verify your window is closed and the latch, locked. Close your blinds, rotating the louvers to the open position.
  • Residence halls re-open for the spring semester at 10 a.m. on Saturday, January 11. Card access will be automatically restored at this time. Your financial account must be in good standing before you move in.
  • IMPORTANT: If you live in a double room and do not have a roommate at the current time, please anticipate a roommate being assigned to your room for the spring semester. Before you leave for break, please clear the room (including the vacant bed, desk, dresser, bathroom space, etc.) to allow for a new roommate to move in their belongings. If you do not move belongings from these areas, Housing & Residential Education will move them and post a charge to your student account. Staff will be entering rooms to confirm readiness for all new roommates.

Not returning to your room in the spring

Residents not returning for the spring semester must complete the checkout process on/before Friday, December 13 at noon. This includes formally cancelling your housing contract for the spring semester; cleaning your space prior to your departure; formally checking out of your room via your RA; and returning your key(s) to your 24-hour desk. (See Section V of your Housing Contract in for cancellation information)

  • Sign up for a checkout time with your RA at least 48 hours prior to when you wish to check out.
  • Please remove all personal belongings from your room prior to checkout time.
  • Please return all furniture to its original position. (There is a $30.00 charge to re-assemble or move furniture.)
  • Please remove posters, tape/decals and residue, nails, hooks, etc. from walls, windows, and mirrors.
  • Please clean your room and/or apartment thoroughly. Clean and defrost the refrigerator and clean the stove and other appliances in the apartment if applicable.
  • Please remove trash and sweep/vacuum the floor. Common areas must be cleaned each time a member of the living unit checks out, otherwise cleaning charges will apply - regardless of who is responsible for clean up.
  • Set your thermostat to 75 degrees. If your thermostat has a fan speed setting, set it to AUTO.
  • Verify your window is closed and the latch, locked. Close your blinds, rotating the louvers to the open position.
  • Leave your mattress pad on your bed upon checkout (if applicable).
  • If you are the first person in your room/suite/apartment to check out, please have your room/suite/apartment-mate present, if possible, at the time of your checkout to clarify who is responsible for any damages that might be identified.
  • Turn in your room key(s) at your 24-hour desk (Holly M, The Hub, or Juniper-Poplar).
  • Update your address on OASIS and in the Housing Portal at
  • Failure to complete these steps will result in an improper checkout fee of $100.00, as well as any applicable damage fees.

Planning to stay on campus over winter break (Break Stay Housing)

Residents of Holly Apartments, Horizon Hall, Magnolia Apartments, and Juniper Hall may request to stay over winter break (December 13 - January 11). The deadline to submit a Break Stay form is Wednesday, December 4 at 4 pm. Residents who fail to submit the form by Dec. 4 must pay a late fee to submit the request. On Friday, December 13 break stay requests with late fees will no longer be accepted.

For Students Wishing to Move Into a Break Stay Building:

  • Space is limited and availability is not guaranteed. Residents are encouraged to investigate alternative winter break housing in case such housing is not available.
  • Residents must submit a room change request no later than Thursday, October 31, 2019. The request can be found in the Housing Portal.
  • If approved to move into a Break Stay building, you must complete the Break Stay Request in the Housing Portal by 4 p.m. on Wednesday, December 4. Break Stay is not guaranteed by signing an agreement in a Break Stay building.
  • Residents approved for Break Stay Housing must completely move to their Break Stay Housing location by Sunday, November 10 and must remain assigned to that break assignment for the spring 2020 semester (at the cost of that new assignment).

Conditions of Break Stay include:

  • Break Stay Housing is not free, nor is it already paid for in the Housing Agreement. The cost is based on the style of housing you live in (please see below for break stay rates). This does not apply to Greek Village.
  • Only residents with housing accounts in good standing are eligible (October 11 is the due date for Fall housing). Students with fall semester balances due are not eligible for Break Stay Housing.
  • Residents eligible to request Break Stay Housing must complete the Break Stay Request form in the Housing Portal before 4 p.m. on Wednesday, December 4. After this date, residents are required to find alternate accommodations.
  • Due to the terms of their agreement:
    • Greek Village residents are charged for and have access to their regular assignment through the break unless they meet the cancellation criteria (next page), in which case they must move out by December 13 at noon.
    • INTO-USF students continuing for the spring 2019 semester must make winter break arrangements with the INTO-USF by emailing
    • INTO-USF students not continuing for spring 2020 must check out (including vacating their room) on/before noon on Friday, December 13 when the halls close.

NOTICE OF ENTRY: From December 13 - January 11 housekeeping and maintenance techs will be knocking on doors then entering rooms starting at 8 a.m. to clean (perform turnover) and/or complete repairs as needed. Because this transition occurs during a limited break/holiday period, we will not be able to postpone entry. Staff will be wearing appropriate ID. We appreciate everyone's cooperation and support as we seek to prepare our residence halls for our returning residents and for new residents arriving for the spring semester.

Break Stay Rates (Based on 29 Nights for Winter Break)

Horizon Traditional Double: $913.21
Horizon Suite Double: $1,115.05
Horizon End Suite Double: $1,026.60
Horizon Traditional Single: $1,212.78
Horizon Suite Single: $1,367.64
Juniper Double: $921.62
Magnolia Double $979.33
Holly/Magnolia (3-4 Bedroom or Magnolia G singles) $1093.59
Holly (2 Bedroom) $1,204.37

Mail Information for Winter Break Residents

For students remaining on campus during the winter break, mail will be delivered to mailboxes and mail centers. Packages will be delivered to both the North and South Campus Mail Centers for pickup from December 10 until December 21, from 10 a.m. to 4 p.m. daily. Please Note: No mail or packages will be delivered December 23 - January 1 while the university is closed. The North and South Campus Mail Centers will re-open on Wednesday, January 2, 2020.

Winter Break Mail Center Hours
December 13 - 21: 10 a.m. - 4 p.m.
December 22 - January 1: Closed
January 2 - 11: 10 a.m. - 7 p.m.
January 13: Normal hours resume