Moving Out

Fall 2021

The Village

General Closing Information: Fall 2021

  1. Residents are expected to vacate the halls within 24 hours of their last final exam.
  2. Residents returning to housing for the spring do not have to fully move out. However, USF ID card access to residence halls will be deactivated from noon on December 10 - January 8 at 10 a.m. (except for those with approved 'break stay' or early arrival housing).
  3. The residence halls close at noon on Friday, December 10.

Please read if you are...

Returning to your room in the spring

  • Do not leave any exposed or open food in your residence hall and dispose of any  items that will expire before your return in your refrigerator.
  • Unplug all personal electronics such as alarms clocks, computers, game systems, TV’s or small appliances.
  • Take your fish home.
  • Be sure to secure your bike to a bike rack. Bicycles secured to anything other than bike racks will be impounded. Remember that powered bikes, hoverboards, scooters, etc. are not permitted inside the residence halls at any time.
  • Take down all holiday decorations.
  • Empty all trash and recycling materials.
  • Take home all valuables including important medications.
  • Take home or return rented textbooks.
  • Students who are returning to their current room in the spring may leave their belongings in the room throughout the break, but will not have access during that time.
    You will keep your keys, but your card will not have access over the break. If you are found in the halls without permission, you will be subject to student conduct action.
  • Set your thermostat to 75 degrees. If your thermostat has a fan speed setting, set it to AUTO.
  • Verify your window is closed and the latch, locked. Close your blinds, rotating the louvers to the open position.
  • Residence halls re-open for the spring semester at 10 a.m. on Saturday, January 8. Card access will be automatically restored at this time. Your financial account must be in good standing before you move in.
  • IMPORTANT: If you live in a double room and do not have a roommate at the current time, please anticipate a roommate being assigned to your room for the spring semester. Before you leave for break, please clear the room (including the vacant bed, desk, dresser, bathroom space, etc.) to allow for a new roommate to move in their belongings. If you do not move belongings from these areas, Housing & Residential Education will move them and post a charge to your student account. Staff will be entering rooms to confirm readiness for all new roommates.

Not returning to your room in the spring

Residents not returning for the spring semester must complete the checkout process on/before Friday, December 10 at noon. This includes formally cancelling your housing contract for the spring semester as early as possible via the Housing Portal; cleaning your space prior to your departure; and returning your key(s) to your service desk. (See Section V of your Housing Agreement  for cancellation information)

  • Please remove all personal belongings from your room prior to checkout time.
  • Please return all furniture to its original position. (There is a $30.00 charge to re-assemble or move furniture.)
  • Please remove posters, tape/decals and residue, nails, hooks, etc. from walls, windows, and mirrors.
  • Please clean your room and/or apartment thoroughly. Clean and defrost the refrigerator and clean the stove and other appliances in the apartment if applicable.
  • Please remove trash and sweep/vacuum the floor. Common areas must be cleaned each time a member of the living unit checks out, otherwise cleaning charges will apply - regardless of who is responsible for clean up.
  • Set your thermostat to 75 degrees. If your thermostat has a fan speed setting, set it to AUTO.
  • Verify your window is closed and the latch, locked. Close your blinds, rotating the louvers to the open position.
  • If you are the first person in your room/suite/apartment to check out, please have your room/suite/apartment-mate present, if possible, at the time of your checkout to clarify who is responsible for any damages that might be identified.
  • Turn in your room key(s) at your service desk (Holly M, the HUB or Juniper-Poplar) between 8 a.m. – 11 p.m.
  • Update your address on OASIS and in the Housing Portal.
  • Failure to complete these steps will result in an improper checkout fee of $100.00, as well as any applicable damage fees.

View Hall Damage Charges

Planning to stay on campus over winter break (Break Stay Housing)

Residents of Holly Apartments, Horizon Hall, and Castor Hall may request to stay over winter break (December 10 - January 8). The deadline to submit a Break Stay form is Wednesday, December 1 at 4 pm. Residents who fail to submit the form by Dec. 1 must pay a late fee to submit the request.

For Students Wishing to Move Into a Break Stay Building:

  • Students who need break stay housing and are not living in a break stay building listed above, should contact their Residence Life Coordinator as soon as possible for individualized assistance.
  • Space is limited and availability is not guaranteed. Residents are encouraged to investigate alternative winter break housing in case such housing is not available.

Conditions of Break Stay include:

  • Break Stay Housing is not free, nor is it already paid for in the Housing Agreement. The cost is based on the style of housing you live in (please see below for break stay rates). This does not apply to Greek Village.
  • Only residents with housing accounts in good standing are eligible (October 9 was the due date for Fall housing). Students with fall semester balances due are not eligible for Break Stay Housing.
  • Residents eligible to request Break Stay Housing must complete the Break Stay Request form in the Housing Portal before 4 p.m. on Wednesday, December 1.
  • Residents participating in commencement after residence halls close for winter break should contact their Residence Life Coordinator as soon as possible to submit a late stay request.
  • Due to the terms of their agreement:
    • Greek Village residents are charged for and have access to their regular assignment through the break unless they meet the cancellation criteria (next page), in which case they must move out by December 10 at noon.
    • INTO-USF students continuing for the spring 2022 semester must make winter break arrangements with the INTO-USF by emailing
    • INTO-USF students not continuing for spring 2022 must check out (including vacating their room) on/before noon on Friday, December 10 when the halls close.

NOTICE OF ENTRY: From December 10 - January 8 housekeeping and maintenance techs will be knocking on doors then entering rooms starting at 8 a.m. to clean (perform turnover) and/or complete repairs as needed. Because this transition occurs during a limited break/holiday period, we will not be able to postpone entry. Staff will be wearing appropriate ID and face coverings. We appreciate everyone's cooperation and support as we seek to prepare our residence halls for our returning residents and for new residents arriving for the spring semester.

Break Stay Rates: 

Holly Single $1,093.59 
Holly 2 Room Single $1,204.37 
Castor Double $736.02
Castor Single $978.17

Winter Break Mail Information
Beginning Monday, December 13, all packages will be delivered to the North Campus Mail Center for pickup. The South Campus Mail Centers will re-open on Monday, January 3, 2022. 
Regular Mail Center Hours (in effect until December 13) 
Monday – Friday: 10 AM - 7 PM
Saturdays: 12 – 3 PM 
Sundays: CLOSED 
Adjusted Winter Break Hours (December 13 -  Jan 3) 
Monday - Friday 10 a.m. - 4 p.m. 
Saturdays and Sundays: CLOSED 
Regular mail center hours resume on Monday, Jan. 3, 2022:
M-F 10 AM – 7 PM and Saturdays 12 – 3 PM 

Winter Break Service Desk Information
Monday, December 13, 2021- Monday, January 3, 2022
HAM will be open daily from 11 AM - 8 PM


COVID-19 Protocol

Residents are expected to follow the protocols set in place by the university during the move-out process. These include:

  • Wearing face coverings at all times.
  • Maintaining at least six feet of distance from other individuals.
  • Following the additional protocols and guidance posted throughout the residence halls.

It is also recommended that residents wash their hands often and regularly disinfect their personal/work spaces. Learn more about the actions you can take to help mitigate the spread of COVID-19 here

24-Hour Quiet Hours

24-hour quiet hours begin on Wednesday, December 1 at 10 p.m. Please be courteous to your peers, especially when you are packing and moving during check-out. Failure to comply with quiet hours may result in immediate dismissal from the halls.

Mail During Winter Break

  • Make arrangements with anyone you anticipate will send you mail over the break to ensure mail is sent to your permanent address. If you have mail order prescriptions, please plan ahead for this University closure.
  • Mail and packages are neither forwarded nor returned to sender over winter break. Please ensure packages are not mailed to your on-campus address after December 1.
  • During the break, residents not returning to USF for spring 2022 will have their mail sorted and forwarded after the start of the spring semester only if residents have left a forwarding address in the Housing Portal.
  • If you are leaving the University, please remember to update your forwarding address in the Housing Portal's Profile Information section. Please also update your information on OASIS.
  • If you will be staying on campus during winter break, please remember to review the mail center information provided in your information section below

Regular Mail Center Hours (in effect until December 13)
Monday – Friday: 10 AM - 7 PM
Saturdays: 12 – 3 PM
Sundays: CLOSED

Adjusted Winter Break Hours (December 13 - Jan 3)
Monday - Friday 10 AM - 4 PM
Saturdays and Sundays: CLOSED

Regular mail center hours resume on Monday, Jan. 3, 2022:
M-F 10 AM – 7 PM and Saturdays 12 – 3 PM

Mail-In Key Return OPTION:

Residents who are not returning for the spring semester and are unable to return their keys to their service desk during service desk operating hours, must contact Megan Hooper to request approval for the mail-in key return option.


Core Change: $50/core
Key Replacement: $15/key
Temporary Access Card: $15 if not returned
Key Tag: $10/damaged or unreturned tag
Bent Key: $6 (key should still be returned)

Note: Lost key charges will vary based on your residence hall location. You will be responsible for all keys that need to be reissued to roommates and suite/apartment mates.


Applicable damage, hauling, lost key, and cleaning charges may apply if you fail to check out of your room/apartment.