Moving Out

Spring 2023

Spring 2023 Closing Information

Residence Halls Close on Friday, May 5 at noon! 

All residents are expected to vacate their rooms 24 hours after their last exam or by Friday, May 5 at noon, whichever comes first. Please review all the move-out information on this page.

General Closing Information

  • Residents are expected to vacate the halls within 24 hours of their last final exam or by Friday, May 5 at noon, whichever comes first. 
  • Limited carts and bins will be available during move-out. We recommend bringing your own cart based on this limited availability. Please visit Holly J for North Campus or the JPH service desk for South Campus to check out a cart.
  • Garbage should be taken to the dumpsters as normal during move-out.

Check-Out Steps 

4 Steps to Complete Your Check-Out 

1. Schedule a Check-Out Meeting with an RA/CM to Complete a RCR

  • Sign up for a Room Condition Report check-out meeting with an RA/CM. Your RA/CM will have a signup sheet posted outside of their room OR they will send a signup sheet for you to complete online via your USF email account and the Floor GroupMe.

  • Room damages will be assessed by the RA/CM during your RCR and further assessed and confirmed by your RLC.
    • Official confirmation of charges will be emailed to your USF email account. Please review  Room Damage Charges for a breakdown of potential charges. 
    • Other applicable damage charges include hauling, lost keys, and cleaning charges if you fail to properly check out of your room/apartment.

2. Complete Your Room Check-Out Checklist

  • Remove all personal belongings from your room prior to your check-out time. All abandoned property will be collected, removed, and disposed after 30 days.  
  • If you have items you wish to donate, please see these local donation centers accepting items and/or consider donating to Swap Shop.
  • If you have a bike, you must take it with you or it will be disposed. 
  • Return all furniture to its original position. (There is a $30.00 charge to re-assemble or move furniture). 
  • Remove posters, tape/decals and residue, nails, hooks, etc. from walls, windows, and mirrors.  
  • Clean your room and/or apartment thoroughly. Clean the refrigerator and clean the stove and other appliances in the apartment, if applicable.  
  • Apartment style common areas must be cleaned each time a member of the living unit checks out, otherwise cleaning charges will apply - regardless of who is responsible for clean-up. 
  • Please remove trash and sweep/vacuum the floor. Trash must be placed in an appropriate dumpster. (Trash left in the room is subject to a trash disposal fee).  
  • Set your thermostat to 72 degrees. If your thermostat has a fan speed setting, set it to AUTO.  
  • Verify your window(s) are closed and the latch is locked. Lower your blinds, rotating them to the open position.  

Failure to complete these steps will result in an improper checkout fee of $100.00, as well as any applicable damage fees. View Hall Damage Charges

We suggest taking pictures of the condition of your bedroom/suite/apartment for your records. You do not need to submit these photos unless otherwise asked to by a team member.

3. Complete Your Check-Out

Standard Check-Out
Return your keys to the below locations between 8 a.m. - 8 p.m. after you have completed your RCR meeting with an RA/CM.

Check-Out Locations 
  North Campus  South Campus
Monday, May 1
Holly M or HUB Service Desk JPH Service Desk 
Tuesday, May 2 through Friday, May 5 at 8pm* Holly L  JPH Service Desk 

Saturday, May 6 through Sunday May 7

Holly M or HUB Service Desk JPH Service Desk 

*Students checking out past 12pm on Friday, May 5 must have an approved late check-out. 

Express Check-Out
If you are leaving campus between the hours of 8 p.m. - 8 a.m., you can complete an Express Check-Out. If you are completing an Express Check-Out, pick up your express check-out envelope outside the Holly M desk or at the JPH desk. Place your keys inside, fill out the required information on the envelope and drop your envelope off at the designated key drop box for your residence hall.

Please note: Express check-out envelopes will only be available when the service desks are closed (8 p.m. - 8 a.m.).

Key Drop Box Locations

  • Outside of Holly M: Beacon, Beta, Castor, Cypress, Endeavor, Greek Village, Holly, Horizon, Kosove, Maple, Pinnacle, and Summit Residents

  • Juniper-Poplar Lobby: Juniper, Poplar and Magnolia Resident

Modified Service Desk Hours: Please note, the service desks will have modified hours of operation of 8 a.m. - 5 p.m. on Friday, May 5 through Sunday, May 7.


4. Update Your Mailing Address  

Update your forwarding address in the Housing Portal and contact any pending deliveries to update your delivery address. This includes updating your default address in Amazon. To access the mail forwarding form in the Housing Portal, choose My Account, My Profile, and then choose Mail Forwarding Information.

Parking Information

Parking regulations are in place and enforced on the USF Tampa campus 24 hours a day, 7 days a week. Please review the Parking Rules & Regulations.

  • Loading and unloading zones near residence halls will be in place from Monday, May 1 to Friday, May 5.
  • Please do not park in the unloading zones longer than 30 minutes. Please refer to the Residential Maps  help direct you to a nearby parking lot.
  • Please do not park in any "Disabled Parking" space unless displaying a proper state-issued Disabled Parking placard, hangtag, or license plate.
  • Please do not park in Numbered, Reserved, or Labeled parking spaces.
  • When parking, please note that the Publix parking lot is not a USF parking lot and non-customers parked in the lot will be addressed by Publix Management. Learn more on the Parking & Transportation Services website.

24-Hour Quiet Hours

24-hour quiet hours begin Wednesday, April 26 at 10 p.m. Please be courteous to your peers, especially when you are packing and moving during check-out. Failure to comply with quiet hours may result in immediate dismissal from the halls. Please review this information in its entirety to ensure a successful experience as you prepare for the end of the semester.

Campus Mail

  • Please pick up any mail and or packages from the mail centers before leaving campus.
  • Mail Centers are open 10 a.m. - 7 p.m., Monday – Friday and 12 – 3 p.m. on Saturdays.
  • Ensure all of your carriers have an updated address on file for you.
  • Update your forwarding address in the Housing Portal and contact any pending deliveries with your updated delivery address. This includes updating your default address in Amazon.
  • To access the mail forwarding form in the Housing Portal, choose My Account, My Profile, and choose Mail Forwarding Information.
  • The last day to pick up mail/packages is when you check-out of your room. 

Lost/Damaged Key Charges:

Core Change: $50/core
Key Replacement: $15/key
Temporary Access Card: $25 if not returned
Card Access Cover: $10/unreturned tag
Key Tag: $10/damaged or unreturned tag
Bent/Broken Key: $6
Note: Lost key charges will vary based on your residence hall location. You will be responsible for all keys that need to be reissued to roommates and suite/apartment mates.


Swap Shop is an annual Social Justice initiative hosted by Residential Education to encourage residents to donate and repurpose items that would otherwise end up in dumpsters and landfills. Residents, students, and staff can donate their belongings to Swap Shop, as well as take items others have donated, free-of-charge. Any items left over at the end of our shop days will be donated to The Spring of Tampa Bay, a thrift store that supports survivors of domestic violence.

Donation Drop Dates:
April 24 and 25 from 1:00 p.m. - 6:00 p.m.
Donations can be dropped off at The Village, Juniper-Poplar Hall, and Holly J. 

Shop Dates:
April 27 and 28 from 9:30 a.m. - 3:30 p.m.
Shopping is free and will take place at Holly J. 

Local Donation Centers Near USF

Residents wishing to donate items such as clothing, furniture, appliances, etc., can drop off their items at one of the below donation centers near the university. Please call ahead to confirm hours of operation.

St Vincent de Paul Society Thrift Store - Tampa
12310 N. Nebraska Ave Tampa, FL 33612

Metropolitan Ministries Thrift Store
2101 N. Florida Avenue, Tampa 33602.

Catholic Charities
2021 E Busch Blvd, Tampa, FL 33612

The Salvation Army Family Store & Donation Center
13910 N Nebraska Avenue, Tampa, FL, 33613

Spring to Summer Break Stay information

Break stay housing between the spring 2023 and summer 2023 A/AB/C terms is available. Residents may request to stay over the break between spring 2023 residence hall closing and summer 2023 sessions A/AB/C residence hall opening (May 5-12). The deadline to submit a break stay form is Wednesday, April 26 at 4 p.m. Residents who fail to submit the form by April 26 must find alternate housing arrangements for the break. Residents participating in break stay housing must be available to move to their summer assignment on Monday, May 8, 2023.

Conditions of Break Stay include:

  • Break Stay Housing is not free, nor is it already paid for in the Housing Agreement. The cost is based on the style of housing you live in (please see below for break stay rates).
  • Only residents with housing accounts in good standing are eligible (February 24 was the due date for spring housing). Students with spring semester balances due are not eligible for Break Stay Housing.
  • Residents eligible to request Break Stay Housing must complete the Break Stay Request form in the Housing Portal before 4 p.m. on Wednesday, April 26. After this date, residents will be required to find alternate accommodations.

Break Stay Rates*: 

Endeavor Double Traditional Room: $253.26
Endeavor Double Suite Room: $307.44
Endeavor Single Traditional Room: $343.07
Endeavor Single Suite Room: $381.50

*Rates may vary depending on the resident's Spring 2023 room assignment. The above rates represent a room change within Endeavor.

Mail Information for Break Stay Residents

For students remaining on campus from May 5 - 12, mail will be delivered to mailboxes and mail centers. The South Campus Mail Center will close on Sunday, May 8. All packages must be picked up from the South Campus Mail Center by May 8 at 5pm. The North Campus Mail Center will be open for pickup from May 5 - 12, from 10 a.m. to 7 p.m., Monday - Friday and Saturday 12 - 3 p.m.


Please e-mail us at or call 813-974-0001 for individualized support.