About Us

Unit Research Administration Resources

Sponsored Research Resources

• Life Cycle Steps 
• Policies, Procedures and Guidelines
• Internal Awards Program
• Limited Submissions
• Foreign Influence
• Proposal Submission Guidelines
• Cost Accounting Standards (CAS)
• Cost Sharing
• Facilities and Administrative Cost Rates
• FACT Sheet
• Sponsored Research Mailing Address and Contact List 

 

Research Integrity and Compliance

• Policies and Procedures
• Conflict of Interest Resources
• ARC Portal (eIRB, eIACUC, eCOI)

Federal Guidelines

• OMB Circulars (Federal awards issued prior to 12.26.14)
• Uniform Guidance (2 CFR §200) (Federal awards issued on or after 12.26.14)
• HHS Grants Policy Statement

Award Management

• Reports & Queries Chart (Excel)
• Reports and Queries How-To Guide (PDF)
• Rosetta Stone
• Research Clarifications or Change in Procedures (CCHIP)
• Federal Effort Reporting Process (PERT)
• Prior Approval and other requirements matrix for projects under FDP (PDF)
• Prior Written Approval, 2 CFR §200.407 of the Uniform Guidance
• Remaining Spending Authority (RSA) Check Guide (PDF)

Sponsors

• National Science Foundation
  • NSF Grants Policy Guide
  • Policies Procedures and Awards Guide (PPAG)
• National Institutes of Health
  • NIH Grants Policy Statement
  • NIH Application Guides
  • NIH Writing Tip Sheets

Proposal Submission and Award Management: Online Portals 

• USF Electronic Research Administration Resources
• eRA Commons (NIH)
  • Register for NIH eRA Commons
  • ASSIST
    • ASSIST User Guide
    • ASSIST Online Help
• Research.gov (NSF)
  • Research.gov How-to Guides
  • Research.gov How-To Videos
• Grants.gov (Federal Sponsors)
  • How to use Workspace
  • Workspace How-To Videos
  • Get to Know Grants.gov Workspace (PDF)
• JustGrants (Department of Justice)
  • FAQ’s
  • Training

FORMS

• Sponsored Research Forms
• Purchasing Forms
• Payroll Forms
• New Chartfield Request Form
• Combo Code Request Form
• Request for Gift Card Purchase

Subagreements

• What are subagreements?
• USF Departmental Checklist for Determining Subrecipient or Contractor Classification (PDF)
• Subrecipient Commitment Form (Proposal Stage)
• PHS and NSF Subrecipient Conflict of Interest Disclosure Forms (Forms A & B)
• Checklist for Subrecipients
• Subrecipient Monitoring of Sponsored Awards (CCHIP #009)
• BullMarketPlace
  • Supplier Management
  • How can I use BMP to find a Supplier?
  • How do I setup a Requisition for a Sub-Agreement?
  • How do I request a change to an existing PO, including closing/cancelling?
  • Where do I get help about receiving on my PO?
  • How do I know what Commodity or Account Code to use? (Commodity to Account Code Map)
  • How do I create an After the Fact justification in FAST?

 Employment and Appointment Information

• Appointment Types
• Appointment Modifiers & Descriptions Table
• Job Code and Descriptions for Temporary Appointments Table
• Common Appointment changes
• Employment and Guarantee Dates
• FTE & Standard Hours Conversion Chart
• USF Salary Calculator
• Frequently Used Resources

Graduate Assistantships

• Graduate Assistant Handbook
• Graduate Assistant Guidelines Matrix
• GA Minimum Rates Matrix
• Appointment Letter Resources

Tuition Waivers and Payments

• Tuition Payment Deadlines
• Code 50 Guidelines (Graduate out of state tuition and fees)
• Banner Workflow Tuition Payments
• Graduate Assistant Waiver Request Form (Form-1)

Payroll

• Payroll CERTS Schedules
• Payroll Processing
• Payroll Distribution
• Retroactive Expenditure Transfer (RET) Forms and Resources
  • RET Instruction
  • RET Justification Guidelines
  • Retroactive Expenditure Transfer Form

Purchasing

• CAS Business Support Services (BSS)
• Purchasing Procedures
• Independent Contractors
• PCARD
• Expenditure Guide  

Journal Entry Forms and Resources 

• Forms and instructions related to journal entries for both expenditure transfers (ETR’s) and interdepartmental billings
  • Journal Entry Instructions 
  • Instructions for Submitting Expenditure Transfers (Non-payroll)
  • Journal Entry Template 
  • Interdepartmental Journal Template 
  • Journal Entry Mask List  

Reporting

• Research Reports
• Annual Reports

Training

• USF Employee Learning Portal
• Bull Marketplace Training Session
• Purchasing Manuals and Training
• Controller’s Office Training: Accounting and FAST