Welcome
University Departments
University Department events are defined as an event planned by the department for their department or the USF Community. The department is responsible for planning, executing, and paying for the event. Whether your department is planning a picnic at Riverfront Park or a game on one of our fields, RecWell is here to help make sure your event is a great success!
The Recwell facility & event reservation request form for Summer reservations is now open!
Fall 2023 Reservation Deadlines
| RecWell Events & Reservations Closure | July 31-August 27 |
| Fall Reservation Window | August 28-October 30 |
| Fall Reservation Requests Open | August 28 |
| Last day to submit Fall Requests | October 9 |
| Early Spring Reservation Window | November 13-December 12 |
| Last Day to Host Fall Event (including tournaments) | November 19 |
| RecWell Events & Reservations Closure | December 18-January 14 |
*Early reservation windows are only for one time event requests.
Spring 2024 Reservation Deadlines
| Early Spring Reservation Window | November 13- December 12 |
| RecWell Events & Reservations Closure | December 18- January 14 |
| Spring Reservation Window | January 15- March 30 |
| Spring Reservation Requests Open | January 15 |
| Spring Break Closure | March 11-17 |
| Last Day to submit Spring Requests | April 8 |
| Early Summer Reservation Window | April 15-29 |
| Last Day to host Spring Events (Including Tournaments) | April 21 |
| RecWell Events & Reservations Closure | May 3-12 |
*Early reservation windows are only for one time event requests.
Summer 2024 Reservation Deadlines
| Early Summer Reservation Window | April 15-29 |
| RecWell Events & Reservations Closure | May 3-12 |
| Summer Reservations Window | May 13- July 12 |
| Summer Reservation Requests Open | May 13 |
| Last Day to Submit Summer Requests | July 14 |
| Early Fall Reservation Window | July 15-28 |
| Last Day to Host Summer Events (Including Tournaments) | July 26 |
| RecWell Events & Reservations Closure | July 29- August 25 |
*Early reservation windows are only for one time event requests.
*Events requested during this time period may be approved on a case-by-case basis
Please be sure to complete the following steps to be able to reserve a space with Recreation & Wellness. Failure to complete these steps will prevent University Group's ability to reserve spaces.
STEP ONE: Attend a MANDATORY informational session with the Special Events Team. See below for the available dates.
STEP TWO: Once your attendance at an informational session has been validated, you may fill out a reservation request form. DO NOT fill out a reservation request prior to attending an informational session.
Upcoming Informational Sessions:
Join the Special Events Team for a MANDATORY virtual informational session on getting started with reserving Recreation & Wellness spaces. In this meeting, we will discuss policies and the next steps to reserving spaces. You WILL NOT be able to reserve a RecWell facility space without attending a meeting. Please register for a meeting on the Bullsconnect pages below. You may register for one of these meetings up to 30-minutes before the start of the meeting.
- Aug 22 • 12pm
- Aug 24 • 2pm
- Aug 28 • 11am
- Aug 30 • 12pm
- Sep 6 • 12pm
- Sep 14 • 11am
- Oct 2 • 1:30pm
- Nov 2 • 11:30am
Important Reservation Information
- The Reservation Request Form must be completed and returned to Recreation & Wellness at least twenty (20) days prior to the scheduled event.
- Events impacting other University entities must be submitted at least sixty (60) days in advance for University approval.
- Once the initial review is completed, Recreation & Wellness will provide you with a cost estimate for your event.
- All university departments & programs are required to pay via interdepartmental transfer (chart-field). Credit card or check are no longer accepted.
- Event charges are due thirty (30) days following the event.
- Event reservation is only confirmed once usage agreement is signed by both parties.
Do not fill out a request form before attending a meeting with the Special Events Team. Your event request form WILL NOT be processed until a meeting is attended.
*Outdoor field space reservation is temporarily unavailable. Stay tuned for when outdoor field reservations are available again.
Contact Us
For questions, please contact the Special Events Team at rec-reservations@usf.edu