Events & Reservations Policies

Reservation Request Policies

  • Reservation requests must be made at least twenty (20) days in advance of your event. 
  • It may take up to five (5) to seven (7) business days to be reviewed by the Special Events Team. 
  • Event requests impacting other University entities must be submitted at least sixty (60) days in advance. 

Fronting Policies

  • USF Departments shall not use their privileges for access to Recreation & Wellness space and services inappropriately to "front" for a Non-USF group, student organization, or commercial vendor in order to avoid or reduce expenses and/or provide access to campus for those entities.
  • USF Departments are not to reserve space for events in which they are not directly involved and present.
  • All instances of "fronting" for other USF Departments, off-campus groups, other student organizations, or commercial vendors will result in an adjustment of all related fees to the non-university rate and may result in the loss of reservation privileges.

Food & Alcohol Policies

Indoor Reservations

  • Food is not permitted inside of Recreation facilities.
  • Concession stands are approved on a case by case basis.
    • If food is approved, additional rental and direct costs associated with floor tarps will be incurred and added to the invoice.
  • Groups that wish to have concession stands must run the stand themselves.
  • Reservations that wish to have drinks sold are only permitted to sell drinks that are re-sealable.

Outdoor Reservations

  • Food is permitted on a case by case basis.
  • If you plan to have a food truck present at your event, you must fill out this link.
    • This process needs to be approved through the University.
  • If you have any questions about food on campus for your event, you should contact Savanna Newsom at newsom-savanna@aramark.com.

Alcohol Policies

  • Alcohol is only permitted at events with approved Alcohol Event Request Form. 
  • If a Special Event Supervisor observes the presence of alcohol without the proper permit, the event will be shut down. 

Pets & Animals Policies

  • Pets and animals are not permitted in any Recreation & Wellness facility, including outdoor fields. 
  • The University of South Florida has specific policies in place outlined in the Animals on Campus document.
  • Only ADA compliant Service Animals are allowed in Recreation & Wellness facilities. 

Riverfront Park Policies

  • No alcoholic beverages or illegal drugs are permitted at Riverfront Park at any time.
    • To bring in alcoholic beverages, you must have the alcohol permit approved by the University. 
  • No glass bottles may be used at Riverfront Park.
  • Your group is responsible for cleaning up the pavilion area after use. Please place recyclable material and trash in the proper receptacles.
  • Dogs must be leashed at all times. Owners must carry a bag to clean up after the dog.
  • No vehicles will be allowed to drive or park by the pavilions.
    • Groups with catering concerns may make prior arrangements with the Recreation & Wellness Special Events Team.
  • Absolutely no water balloons and no "silly string".
  • Challenge course activities may not be used without challenge course staff supervision.
  • Boat rental is available on a first-come, first-served basis.
    • Large groups can make arrangements in advance to be billed for boat rentals after their event.

Aquatic Policies

  • Lifeguards are required for event reservations at a Recreation & Wellness aquatic space. Additional charges will be added to the cost of the event. 
  • Swimming is not permitted without the presence of a Recreation & Wellness Lifeguard.
  • Lifeguards reserve the right to remove patrons from the pool and restrict the use of deep-water area to people according to swimming ability.
  • Organizations and programs must reserve the pool prior to use.
  • Swimmers must shower before entering the pool.
  • Swimmers must wear appropriate attire (all infants must wear an approved swimming diaper).
  • The locker rooms must be utilized when changing into or out of appropriate swim clothes.
  • No changing in the pool area is allowed.
  • Children under 16 years of age or children using flotation devices must be accompanied by a parent or guardian.
  • Glass containers, alcoholic beverages, food, drinks or gum are not permitted in the pool area.
  • No running, wrestling, or horseplay in pool area.
  • No bicycles, skateboards, or roller skates are permitted in the pool area.
  • No animals (except service animals registered with Students with Disabilities Services) are allowed onto the pool deck or into the locker rooms.
  • No smoking.
  • No diving. 


Please contact the Special Events Team at rec-reservations@usf.edu